Administrative Assistant Intern

Administrative Assistant Intern at GIZ BIO project

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. We work in a variety of fields and support our cooperation partners in designing strategies and meeting their policy goals. GIZ Viet Nam is currently engaged in three priority areas: 1) Vocational training; 2) Environmental policy and sustainable natural resource use; 3) Energy.

For further information please visit our website: www.giz.de/viet-nam

The joint Technical Cooperation Project “Programme on Conservation and sustainable Use of Forest Biodiversity and Ecosystem Services in Viet Nam” (BiO Project) is financed by German Ministry for Economic Cooperation and Development (BMZ) with counter-part funds from the Vietnamese Government. The implementing agencies are the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH and the Ministry of Agriculture and Rural Development (MARD).

The programme’s objective is: “Important prerequisites for conservation and sustainable use of biodiversity and ecosystem services of forests in Vietnam are created at the national level and contribute to the implementation of the Green Growth Strategy.” The project’s three components are:

• Improvement of the Legal framework
• Strengthening institutional capacities - for Protected Area Management and Sustainable Forest Management
• International initiatives / Timber legality (FLEGT)

Purpose:

To effectively assist and support the smooth running of office by ensuring that various general administration duties are carried out accurately and to a consistently high standard. Duties performed shall project a professional company image through interaction with other parties.

Duties and Responsibilities:

• Caters staff and meetings
• Photocopies and scans documents as needed
• Administer the overall smooth, uninterrupted functioning of the project office, daily operational execution of all project affairs including petty cash management, procurement, logistic support, travel arrangement, contract preparation, filing of documents etc., according to GIZ procedures;
• Intensively participate in the preparation, organization and implementation of workshops, events, meetings;
• Assist in translating messages and short documents from Vietnamese into English and vice versa, if requested.
• Assist the principal advisor in his/her administrative tasks

Qualification:

• University Degree on Finance and Accounting or Business Administration
• Independent and well-organized with good communication skills
• Able to work under pressure and handle multi-tasks
• Customer-oriented and strong sense of responsibility
• Familiar with PC applications
• Good command of spoken and written English
• Having IT knowledge is a plus

Duration: until 31.12.2017, starting as soon as possible.

• Working time: from 8.am to 5.pm, Mon – Fri

Working location: Hanoi

Your updated resume with letter of application in English should be sent to our email address [email protected]  as soon as possible but before August 15, 2017.