Administrative Secretary cum Accountant

MOLISA-AECID Project on Integration of Gender Equality and Decent Work in legislation and policies-Vietnam

Job description: Administrative Secretary cum Accountant

Background

Vietnam is one of the first countries to ratify CEDAW and take lead in the region in narrowing the gender gap. Women and men are also fairly equal in terms of employment opportunities. However, women are especially vulnerable to poverty and economic shocks because they are generally concentrated in the informal sector with unskilled jobs and low wages.

The Decent Work Agenda was initiated by the International Labor Organization (ILO) in October 2000 as a way of highlighting the role that good working conditions play in promoting development and poverty reduction. The Country cooperation framework for Decent Work in Vietnam in the coming period will continue to: (i) strengthening labor institution ;(ii) promoting decent work; (iii) social security; (iv) caring for vulnerable groups; (v) promoting the implementation of international commitments and ASEAN's commitment to decent work and promoting gender equality program.

The project was carried out in connection with the results achieved in the activities of the project from 2006 to present, especially the project "Social services for vulnerable  groups and workers - International experience and current situation in Vietnam 2008-2009” and “Sustainable employment and social welfare for workers and vulnerable groups 2010-2011” that continue to focus on solutions to strengthen the management of labor, to promote policies on social security, vocational training for human resource development, promoting services to support the workers and vulnerable groups to access decent work,  strengthening social welfare to facilitate their integration into labor market.

Within this context, the programme was identified by the Ministry of Labor, Invalids and Social Development (MOLISA) according to the priorities and objectives of the Labor, Invalids and social Development Plan within the Socio-economic development Program of Vietnam 2010-2015 and other national programs/ strategies such as National Strategy on Gender Equality and Strategy of Social Security, Employment, Human Resource Development, National Program on Occupational Health and others. Furthermore, the Implementation of Gender Equality Law, the first ever National Strategy on Gender Equality in the period of 2011-2020 is the general framework, which mandates the Government with the aim of developing capacity of state management on gender equality, integrating gender equality into different sectors as well as promote substantive gender equality in reality.

The main goal of the programme is:

To integrate gender equality and decent work in selected legislations and policies for workers and support the vulnerable groups, implementation of strategic priorities in the Socio-Economic Development Plan of Vietnam in 2011-2015 on social security, occupational health and safety, human resource development, dealing with climate change, efforts to promote the international integration process of Vietnam, especially with ASEAN countries,  implementation of the Vietnam- EU Partnership Cooperation Agreement (PCA) in the field of labour and social issues including gender equality and decent work effectively.

The programme will be executed through improving the capacity of policymakers of  labor and social affairs in the central and local levels on  decent work and gender equality, promotion of decent work and gender equality in the construction and completion of supportive services, policies on social security, vocational training policy, building good models  on the implementation of decent work and gender equality for central and local level; promotion of the national strategy on gender equality; development of capacities at all levels for implementation of laws and policies related to gender equality and empowerment of women; increasing accountabilities of  state management agency on gender equality from central to local levels.

The Administrative Secretary cum Accountant will undertake the following tasks:
Under the general guidance of the Project Director of the MOLISA and the supervision of the Project Steering Committee, the Administrative Secretary cum Accountant will perform the following tasks:
- Type a wide variety of correspondence reports, papers and documents using computerized systems.  Draft non-routine correspondence and responses, and ensure follow-up action;
- Arrange appointments for supervisor, project consultants and MOLISA/AECID officials, receive visitors, handles telephone enquiries, place telephone calls, respond to requests for information, maintain office records and reference files on all project and related activities, send and receive e-mails and fax correspondence;
- Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc;
- Provide informal translation on letters, reports and documents from Vietnamese to English and English to Vietnamese as required;
- Provide informal interpretation for all project meetings and takes notes of meetings as required;
- Assist the National Project Coordination in fulfilling required documents regarding administrative and financial reporting procedures;
- Assist in general day-to-day administrative matters in the office; and
- Carry out other duties as may be assigned by the MOLISA/AECID.

Required Qualifications

Education: Completion of tertiary education and secretarial or accounting or equivalent. Knowledge on gender equality and labour issues is preferred.

Experience: At least three years of administrative and accounting experience. Experience in working with development projects at the national or international level in the labour and social areas as well as experience in working in labour and social issues will be an advantage.

Languages: High-level skills in both spoken and written English and Vietnamese.

Competencies:

- High level word processing and computer skills;

- Knowledge of modern office procedures and ability to operate all types of office equipment;

- Ability to work in a team and good interpersonal skills.

Information on terms and conditions of the job can be requested from the MOLISA in Viet Nam. Salary will be based on the project agreement between MOLISA and AECID in Vietnam.

Duration: one year contract extendable upon evaluation on performance until project finalization

How to apply:

If interested, please send your CV and Application Letter detailing your working experiences and why you wish to apply and how you find yourself suitable in this position by post or electronically no later than May 18, 2012

All the documentation should be sent not later than May 18 2012 to both of the following addresses:

1. Ministry of Labour Invalid and Social Affairs
12 Ngo Quyen, Hoan Kiem, Ha Noi
 Att. Le Kim Dung
E mail: [email protected]
Tel. 84438250653 (Mon-Fri)

2. AECID Office Vietnam
18 Ngo Van So Street, Hanoi, Vietnam
ATTN: Ms. Ana de Mendoza
Email: [email protected]
Tel.: 844 3928 7600 (Mon-Fri)