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Executive Secretary
Duty Station: Hanoi, Vietnam
Status: Full time, one year renewable
Application due: 5.00 PM on 30 June 2016
Position Profile
Executive Secretary provides both clerical and administrative support to the President. This position reports directly to the President and based in Hanoi.
Main Responsibilities
- Provide comprehensive clerical and administrative assistance to the President including preparing correspondence, reports, and other materials
- Setup President’s travel arrangements
- Setup and coordinate meetings and conferences
- Create, transcribe, and distribute meeting agendas and minutes
- Meet and greet clients and visitors
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Maintain hard copy and electronic filing system
- Other duties as assigned
Qualifications
- University degree
- Excellent written and verbal English
- Two year experience in a similar role
- Ability to prioritize whilst managing expectations
- Excellent communication skills
- Ability to manage multiple projects
- Commitment to AIP Foundation’s mission, vision and core values
- A dynamic and professional individual with initiative
- Honest and trustworthy
Contact and Deadline
The position will be hired locally. Vietnamese nationals with strong English skills are strongly encouraged to apply.
Applications are due by 5 PM on June 30, 2016. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.
Please submit a one-page cover letter, maximum two-page CV/resume, and three references with current email addresses and telephone numbers to our email [email protected]. We will inform you before contacting your references.
All applications will be carefully vetted, including working history and background checks.
About AIP Foundation
The Asia Injury Prevention Foundation (AIP Foundation) is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes helmet provision (manufacturing, selling, and supplying helmets); public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. Currently, AIP Foundation has a 50-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. In addition, we also guide initiatives in Uganda and Tanzania, among others. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, FIA Foundation, Atlantic Philanthropies, Safe Kids Worldwide, UPS, FedEx, Intel, Johnson & Johnson, and local government agencies. For additional information, please visit http://aip-foundation.org/