job announcement – Executive Secretary to the President

Location:Hanoi

Starting date:As soon as possible

Closing date:20 July 2017

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, USAID, FIA Foundation, Safe Kids Worldwide, UPS, Johnson & Johnson, Chevron and local government agencies. For additional information, please visit www.aip-foundation.org

Position Profile

This position reports to the President.

Responsibilities

• Provide comprehensive administrative assistance to the President including preparing correspondence, reports, and other materials.

• Setup President’s travel arrangements

• Setup and coordinate meeting s and conferences

• Create, transcribe, and distribute meeting agendas and minutes

• Answer telephones and handle in appropriate manner (in absence of the receptionist)

• Meet and greet clients and visitors

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

• Maintain hard copy and electronic filing system

• Other duties as assigned

Requirements

Qualifications:

• Bachelor’s degree required

• Proficient English

• Good Vietnamese communication skills

• At least 3 years of experience in similar position

• Good interpersonal skills

Contact and Deadline

• Please submit resume and cover letter to [email protected]

• All applications will be carefully vetted including working history and background checks.

We thank all applicants but only those selected for an interview will be contacted.