Project Administration Officer

Organization:

FIND is an international non-profit organization based in Geneva, Switzerland, dedicated to R&D activities to expand and accelerate access to new diagnostic technologies, and to build global capacity for diagnostic testing for poverty-related diseases in low- and middle-income countries.

Overall objective:

FIND’s vision is a world where diagnosis guides the way to health for all people. The FIND team is devoted to driving the development, clinical trialling, and early implementation of innovative diagnostic solutions that can have a high impact on patient care and disease control in low-resource settings.

FIND has officially registered its operations in Vietnam and received the Certificate of Operations in Vietnam issued by the Ministry of Foreign Affairs in August 2015. As a Project Administration Officer, you will be working in a team under the supervision of the in country Office Manager and Senior Laboratory Consultant, based in Hanoi, Vietnam, to support the in-country team in its office and project administration activities according to best practices and local guidelines.

Job descriptions:

Job title: Project Administration Officer
Time frame: Full time, April 2016 – December 2016 with possibility of extension
Salary: Annual US$ 5,642
Social contributions from FIND: FIND shall contribute insurance (unemployment, health and social) and union fees according to Vietnamese laws and regulations.

You will be responsible for

• Preparing payments for project-related activities
• Obtaining bills and invoices, preparation of expense reports
• Preparation of documents related to financial approvals and financial matters
• Logistics arrangements for project implementation such as for meetings, trainings, site visits, travel arrangements, accommodation, visas
• Developing timelines for workshops and meetings in consultation with relevant authorities.
• Document preparation for related project approvals in Vietnamese and English
• Maintenance of electronic and hard copy filing system.
• Assist technical experts with translations during laboratory technical support work / visits.
• Other work for assigned duties in line with Headquarters guidance and FIND Vietnam

• Provide assistance to in country Office Manager and Senior Laboratory Consultant in
  
  • Coordination for in-country approvals in time
  • Coordination with in-country officials for all related activities
  • Preparation of budget for project activities
  • Planning of training programs and annual lab workshops
  • Preparation of audit reports for submission to related authorities
  • Preparation of project progress reports in bilingual (Vietnamese and English)
  • Monitoring project activities

Qualifications / Experience required:

• University degree or higher in Administration or relevant fields.
• Good English in writing & verbal communication
• Good skills in computer use
• INGO working experience and an interest in public health work are desirable; a scientific/technical background would be a bonus. 

Please send your application, in English, attaching your full CV, and the names and telephone numbers of three references, to [email protected] by Tuesday 5th April 2016.