Senior Administrative and Finance Officer

Senior Administrative and Finance Officer

Lux-Development, the Executing Agency for Bilateral Co-operation financed by the Grand Duchy of Luxembourg, is supporting the Government of Viet Nam with its strategy for the securities market development through the project VIE/032 – Capacity Building in Finance Sector.The VIE 032 has a development objective which is: “Consolidate a dynamic economic growth based on a sound financial sector” and follows one specific objective: “To support the Vietnam Securities Market in line with the Government Strategy for the Securities Market Development in the period 2011 - 2020”

The project has commenced in January 2016 and planned to be closed by end of 2019. Senior Administrative and Finance Officer for the project VIE/032 led by Chief Technical Advisor is looking for a qualified candidate for the position of Senior Administrative and Finance as described below:

Position: Senior Administrative and Finance Officer

Duty station: Ha Noi

Duration of the contract: 01 year with possible extension

Key responsibilities:

• Administrative Support:

• Logistical arrangements for hotel and flights booking, visa, etc;

• Update office equipment inventory;

• Insure maintenance of equipment such as computers, photocopiers, etc;

• Procurement of consumables, stationary, etc;

• Follow-up and implement the VAT refund of the Project and health insurance, social welfares, personal income tax of the local staff.

• Implement, maintain and develop efficient and effective administrative systems;

• Procurement

• Preparation and follow-up small procurements according to LD procedures;

• Assist in procurement planning activities;

• Participate to the establishment of tender dossiers;

• Assist in the identification of suppliers;

• Assist in the evaluation of tenders;

• Assist in the contract negotiation/preparation process;

• Follow-up on service/supply contracts (payments, retention, checking invoices, guarantees, etc.).

• Finance

• Prepare commitment requests for anticipated income/ expenditures;

• Monitor cash register, cash management, cash advances, payments and receipts, cash reconciliation, etc;

• Receipt and checking of invoices, advance returns against approved commitments, budgets and payment guidelines;

• Prepare the monthly financial forecasts and accounting reports for the Project in a clear and logical manner;

• Enter/check vouchers to Database;

• Deal with Tax dept. on VAT declarations and reimbursements;

• Deal with auditors, i.e. to supply the requested information and assist in getting info from the bank;

• Follow-up on auditor recommendations

Minimum requirements:

• Education

• Bachelor degree in Finance, Economic or any relevant field.

• Experience and skills

• Fluency in Vietnamese and English, both written and spoken

• A lot of initiative and ability to work with little direct supervision

• Potential strong organizational and administration skills

• Ability to work as part of a team

• Ability to work under pressure and to maintain deadlines

• Proficient with the MS Office package and Vietnamese keyboard solutions;

• Prior working experience in international donor’s project would be an advantage.

Deadline for Submitting Applications for the positions is 18 August 2017 at 16:00 h

How to apply: Applications in English consisting of a covering motivation letter with availability, a Curriculum Vitae in English and, minimum two referee’s contacts must be forwarded by e-mail to: [email protected] specifying in the subject line “Application for the position of Senior Administrative and Finance Officer”

The detailed job description and further information can be provided upon request to the above email address. Only short-listed candidates will be contacted for interview(s).