Special Project Bookkeeper

World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the following position:

Special Project Bookkeeper

Regular work base: Tua Chua, Dien Bien province.

Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE by 6 September 2017 - https://careers.wvi.org/jobs/vietnam/finance/bookkeeperaccountant-for-special-project-dien-bien-province/8223

WORK CONTEXT / BACKGROUND:

WV implemented integrated Area Development Programs (ADPs) in Tua Chua and Dien Bien Dong in 2009. Those programs included four projects which were health, education, capacity building, and children sponsor relation in order to break the poverty cycle comprehensively. Livelihood component was a part of capacity building, focused on improving household economy and improving households’ cooperation capacity in husbandry. Therefore, WV and local partners established and applied a number of models such as Husbandry Hobby Group, Veterinary medicine cabinet, and ASCA (Model of Accumulating Savings and Credit Associations).

Although ADPs have made efforts in recent years to build the foundation for economy development of poor households and have had a lot of capacity building activities for households who needed to implement so that they can escape from main reasons of poverty. Therefore, the project would recommend this proposal to help the two ADPs continue improving quality of the program better as well as expand the coverage of project locations for children with more difficulties at target communes in particular, and in Dien Bien generally. The project will be implemented at all villages without ASCA, all target communes of ADP, including both ADP’s target and non-target villages. This will supplement to WV’s efforts for a better life of people’s families and children.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Manager in maintaining the books of accounts and other financial records of the Project & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES:

1.     FINANCIAL POLICY COMPLIANCE

• Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

• Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

• All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

• The Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

• The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

• Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

• The financial transactions are monitored regularly to maintain project financial account in place and in order.

• The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

• The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

• WV accounting policies and procedures are communicated to all staff and relevant partners.

2.     BUDGET MANAGEMENT & FINANCIAL REPORTS

• The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

• The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

• The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

• The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

3.     FILING

• Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

• All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

4.     SUPPORTING ADP’S SPONSORSHIP WORK

• Timely assistance is provided to the ADP sponsorship staff upon the request of ADP Manager on a casual basis.

• Specific deliverables for this service will be developed on a periodical basis based on the actual needs of the ADP and agreed upon by both Project Manager and ADP Manager

JOB REQUIREMENTS:

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

• Bachelor Degree, majored in finance/ accounting.

• Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

• Good time management and organizational skills;

• Good interpersonal and communications skills;  

• Fair English, especially report writing skills;

• Good computer skills in Word, Excel, PowerPoint and email;

• Ability and passion to learn about accounting

• Experience in bookkeeping and accounting

• World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: 
People and Culture Department
World Vision International - Vietnam
Address: 4th floor, the HEAC building, 14-16 Ham Long street, Hanoi
Tel: 024. 39439920 (ext.114)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.