[Ngo-admin] LIN Center is recruiting an Office Manager/Volunteer Coordinator

[Dana Doan]

Dear VUFO-NGO Resource Center Team:

 

Would you kindly help to post the following (and attached) position opening
with the LIN Center for Community Development, which is based in Ho Chi Minh
City?

 

Thank you!

Dana

 

 

Dana R.H. Doan
LIN Center for Community Development
71-73-75 Hai Ba Trung, Lau 6
Phuong Ben Nghe, Quan 1
T.P. Ho Chi Minh, Viet Nam
Tel: +84-83-824-6091
 <http://www.linvn.org/> www.LINvn.org 

 

 

About the LIN Center for Community Development

LIN Center for Community Development is a not-for-profit organization with
the mission to help local people meet local needs. On the one hand, LIN
provides support to locally initiated not-for-profit organizations and
groups that seek to improve access to opportunities for vulnerable
populations. Such support could include small grants, introductions to
skilled volunteers, workshops, networking and

information sharing. On the other, LIN provides advisory and support
services to individual and corporate philanthropists that want to serve, or
better serve, the communities where they live and/or work. More information
about LIN is available on our website at: www.LINvn.org
<http://www.linvn.org/> . 

 

Position Description: Office Manager/Volunteer Coordinator

The LIN Center for Community Development is seeking a high caliber candidate
for the position of Office Manager and Volunteer Coordinator. The person's
primary responsibility is to provide active support service to LIN staff and
partners in office administration and volunteer coordination. S/he is
responsible for management of a wide range of administrative duties
including office management, day-to-day logistics, and all procurement
management both program and non-program items.

 

Responsibilities

The primary roles and responsibilities of the Office Manager and Volunteer
Liaison include:   

Volunteer Coordination:

*	Support and Supervise LIN volunteers (coordinate LIN volunteers,
update LIN volunteer hours; manage LIN volunteer and skilled volunteer
lists);
*	Build and maintain a solid relationship with Volunteers recruited by
LIN by sending emails or making phone calls to request or provide updates.  
*	Manage and update a database of volunteers and pro-bono service
providers.
*	Match LIN Volunteers with Volunteer requests from LIN Partners. 
*	Monitor and evaluate the Volunteer-NPO relationship (via outcomes
and review of satisfaction surveys with each partner, including LIN
Volunteers).
*	Prepare quarterly reports on the Volunteer Program (i.e., list and
number of matches, level of satisfaction of Volunteer and NPO). 

Office Management:

*	Manage LIN's legal compliances (e.g. office licenses), navigating
procedures for expansion and complying with all governmental standards,
requirements, and regulations.
*	Perform all necessary procedures for recruitment.
*	Maintain all office documentation and third party contracts,
agreements, etc.
*	Document and/or update all administrative policies and procedures as
necessary.
*	Oversee all administrative and operational matters in compliance
with LIN policies.
*	Ensure appropriate level of compliance by all staff for adopting and
following administrative policies and procedures.
*	Assist LIN correspondence with government agencies, NGOs and other
organizations.
*	Participate in any other activities which may be required to fulfill
LIN's objectives. 
*	Procurement Management: Work with staff in obtaining purchase
requisitions with detailed specification in order to start the process well
in advance and implement all activities in time and in cost effective manner
for goods and services as per approved budget and/or annual workplan.
Maintain procurement files in an appropriate fashion and order including -
requisition, quotes/bids, comparison, evaluation, approval,
contract/purchase order, delivery note etc. for each purchase of goods
and/or services.
*	Support with other tasks, as needed, such as day-to-day office
management, answering phones, facilitating bill payment, event logistics,
etc.

 

Qualifications - Required

Education: University Degree in office/business administration, social
sciences or related field; 

 

Experience:

.         Minimum of three years of office management experience;

.         Knowledge of and/or experience with volunteer coordination is an
advantage;

.         Experience in working for and/or with NPO, development
organization, INGO, civil society group, etc. is preferred; 

Skills:

.         Native Vietnamese speaker;

.         Good communication skills (both written and oral) in English;

.         Competent in Word, Excel, PowerPoint and Web 2.0; 

.         Excellent organizational and analytical skills, attention to
detail, and determination to meet deadlines;

.         Strong planning, problem solving, negotiation, and decision-making
skills; 

.         Basic knowledge of community development and social work issues;

 

The desired candidate would also have these attributes:

.         Honest, ethical and reliable 

.         Professional attitude towards work

.         Flexible and adaptable in working with an up-and-coming
not-for-profit organization

.         Willing to learn new ways of doing things

.         Willing to work both independently and as part of a team

.         Pro-active and results oriented

.         Friendly, customer service orientation

 

Expected starting date: Middle to end of November 2010.

 

Application and Contact Information

LIN Center is committed to equal employment opportunities to all individuals
based on merit, qualifications, abilities, and the law. Employment decisions
are made regardless of race, color, ethnicity, gender, geographic or social
origin, religion, age, disability or any other characteristics protected by
law. 

 

Interested candidates should submit a letter of interest and resume/CV by
email to: 

 

LIN Center for Community Development

info at LINvn.org  

Tel: 08-3824-6091

 

The closing date for applications is November 10th.  

 

Due to the number of expected applications, only applicants selected for an
interview will be contacted. 

 

Please visit the website: http://www.LINvn.org <http://www.linvn.org/> , for
more information about LIN.

 

 

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