SNV Netherlands Development Organisation is working in over 36 developing countries across three regions globally, Asia, Africa and Latin America. SNV is dedicated to a society where all people enjoy the freedom to pursue their own development. The emphasis of SNV’s work is on poverty alleviation guided by global value propositions in Agriculture, Water, Sanitation & Hygiene (WASH), and Renewable Energy. SNV aims at achieving considerable impact through providing advisory services, facilitating knowledge development, brokering and networking, strengthening local capacity builders, supporting the establishment of local capacity development funds and carrying out advocacy at national and international levels. In Asia SNV is currently active in eight countries around the region, with established country offices in Bhutan, Nepal, Vietnam, Laos and Cambodia, and emerging programmes in Bangladesh, Pakistan and Indonesia. Their staffing base in Asia includes 180 advisors (65% of them national staff) and 65 support staff.
SNV Asia regional office based in Hanoi, Vietnam is currently looking for Regional Management Assistant.
Main Responsibilities: The RMA is responsible for secretarial, administrative, organizational and managing tasks in support for Regional Director (RD), the Regional Management Team (RMT) and Regional office in Hanoi. The main responsibilities of RMA including but not limited to:
- Providing secretarial service for Regional Office: preparing, formalizing external and internal letters/bulletins/reports; making appointments and meetings; updating travelling/holiday schedules of regional staff and countries; minutes taking; administrative, and payment follow up of regional consultancy assignments; other secretarial support for regional office if required.
- Supporting the planning & reporting cycle of the region: formalizing management agreements/strategy documents, reports; supporting and coordinating regional evaluations and regional studies
- Documenting and filing: filing (digital) official documents; documentation uploading on intranet; maintaining executive files, correspondence files, personal office files both hard and soft copies
- Planning and coordination of regional external engagements and regional office events: logistic arrangements, hotel booking, meeting packages; support with business trips of regional staff; coordination with relevant people; organising and co-ordinating regional meetings/trainings and learning programmes/workshops/events locally or overseas for region in term of logistics, administrative, and payment follow up;
Candidate profile:
- Vietnamese citizen
- Higher education in a relevant field
- Experience in office management and in supporting a senior team.
- General and theoretical knowledge on management and secretarial issues
- At least 5 years relevant work experience (in senior secretarial and administrative support, planning, organizing, logistic and communication)
- Excellent verbal and written communication skills in English is a must
- Outstanding attention to detail and follow-up
- Strong time management/ prioritization skills
- Proactive, self-motivated, hard-working and high sense of responsibility
- Must be a customer service- oriented and a good team-player
- Computer proficiency in Windows and Office based programs
How to apply?
Please send your application letter and CV, together with an indication of your current salary and compensation package, to Ms. Bui Thu Dung at [email protected] [1] by 17th May 2012.
Start date: As soon as possible
Contract duration: Employee contract for 1 year with possible extension
For more information about the job, please see the Job profile attached.
For more information about SNV, please refer to our website: www.snvworld.org [2]