Admin Associate – VUFO NGO Resource Centre

Taiwan Fund for Children Families-Vietnam Office

JOB ANNOUNCEMENT

Job open		Admin Associate
Working location		Majoring work location is Hanoi, the address is Room 10B1, DC Building – 144 Doi Can, Doi Can Ward, Ba Dinh District, Ha Noi city. According to the job description, the employee needs to take field trip unregularly.
Employee duration		Probation period of 2 months. Up to 2-year contract with possibility of renewal that subject to a satisfactory performance assessment during the two-month probation period.
Hours of Work		Five days a week: 8am -12pm and 1pm – 5pm
Salary and Benefits		Competitive salary in local currency. Annual Leave Social & Health insurance Regular attendance bonus Annual bonus (also known as performance reviewed bonus) Relevant in-service trainings
Application closing dates		21 March 2025
Interview dates		1^st interview: 26-27 March 2025 2^nd interview: 31 March – 1 April 2025 Expected onboard day: Beginning of April
About the organization
Taiwan Fund for Children and Families (TFCF), established in 1950, is an International NGO dedicated to supporting vulnerable children and their families. Through a range of program – from sponsorship and child protection to early intervention to advocacy – TFCF has not only positively impacted numerous children but also pioneered Taiwan’s social welfare system. As one of the largest NGOs in Taiwan, TFCF sponsors 113,000 children worldwide and has over 200,000 Taiwanese sponsors. To assist needy children and families in Vietnam, TFCF Vietnam was officially registered in 2014. In addition to Vietnam, TFCF operates six other oversea branch offices in Mongolia, Kyrgyzstan, Swaziland, Cambodia, Jordan and the Philippines. TFCF’s website: https://international.ccf.org.tw/ TFCF Vietnam has been focusing on children’s education, nutrition and health care for ten years. You will have the opportunity to be responsible for a complete life cycle project. Not only will you accumulate practical experience, but you will also be able to establish and create an international perspective.
Duties and Responsibilities
In general, the Administrative Officer at TFCF Vietnam plays a crucial role in the smooth functioning of an office environment. The primary responsibility is to provide support and assistance to ensure efficient operations within the organization. The key duties and responsibilities include: 1. Office administration: – General Affair: Maintenance, supplies, equipment, and contractor service delivery should be ensured, including maintenance, supplies, and equipment. Assist with logistics and practical details for meetings, visits, travel, conferences; Office document file management, asset management, and corresponding contract payment management Other assigned tasks from supervisors – Human Resource Support recruitment, onboarding, and personnel-related logistical assistance for Hanoi office. Assist with attendance management and personnel tasks assigned by supervisors in Hanoi office. – Foreign Affairs Support Provide logistical support to foreign supervisors in relation to their work in Vietnam Accurate and timely preparation of reports to government agencies (i.e. VUFO, PACCOM, MOFA, DOFA, provincial PPC, etc.); Responsible for Vietnamese – English interpretation when needed. 2. Others: Commit in continuous learning and positively contribute to a collaborative and respectful working environment that align with TFCF’s culture and values. Support the overseas sponsorship business and program implementation logistics, including letter processing, translation, and other related tasks. Perform other tasks as assigned by the managers to ensure the smooth functioning of the office.
Basic Qualifications and Essential/Desirable Selection Criteria
Essential Selection Criteria We are seeking a dynamic professional WHO wants to work with INGO with: A Bachelor’s degree in Administration, Business Management, or related fields. Proven experience in financial administration, office management, and government processes, with strong analytical skills for workflow improvements. Excellent administrative and organizational abilities, including proficiency in Microsoft Office, Office365, database management, and multitasking. Strong interpersonal and communication skills to support teams, implement process improvements, and engage effectively in English at all levels. Proven teamwork experience, with the ability to manage multiple tasks, set priorities, and ensure timely execution in a multicultural, fast-paced environment. This role is ideal for a proactive, adaptable professional committed to driving impactful change.
Apply for the Position
Application procedures	Please email the following documents to the Office Administrative Associate, Ms. Huynh Hai Yen before 8AM – March 21^st, 2025. TFCF VN Application for Employment (attached) CV/Resume Scanned University Diploma/Certificate of Graduation, (include transcripts if a recent graduate) Letter of recommendation with signature (from your most recent job supervisor or a university professor)
Contact person	Communication and office Admin Associate: Ms. Huynh Hai Yen Tel: 0967 200 645 Working time: 08:00-12:00 &13:00-17:00, Monday to Friday E-mail: [email protected]
Interview information	The interview and written test are scheduled on 26-27 March 2025. (You will receive an email notification with the confirmed date. Please note that video interviews are not accepted.) Interview location: Room 10B1, DC Building – 144 Doi Can, Doi Can Ward, Ba Dinh District, Ha Noi city (TFCF VN Hanoi office) Tel: 03977 53211 Result Notification: The candidate shortlist will be determined within one week after the interview. Only shortlisted candidates will receive notification, so please ensure your email address and contact number are accurate and up to date.