Background
The Project VIE/039 – “Finance for resilience – Fostering climate-smart agriculture financial inclusion in Thua Thien Hue to improve resilience of smallholder farmers, especially women” co-funded by the Government of the Grand Duchy of Luxembourg and Government of the Socialist Republic of Vietnam with the duration of two years implementing by the Luxembourg Cooperation Development Agency (LuxDev).
The project aims to enhance the climate and economic resilience of farmers and small businesses in Thua Thien Hue province, Vietnam, with a special focus on empowering women through:
- Climate-Smart Agricultural Practices: Promotion of sustainable farming techniques that increase productivity and resilience to climate change.
- Strengthening Inclusive Finance and Market Access: This includes:
- Capacity building for Agribank in climate-smart agriculture finance and gender financing.
- Enhancing financial literacy, market access, and business management skills for farmers, cooperatives, traders, and aggregators.
- Improving Sector Level Knowledge and Awareness: Elevating understanding and practices among regulators, research and training institutions and social organizations through exposure to knowledge-sharing opportunities and international best practices in financial inclusion and climate-smart financing.
OBJECTIVES
Support the Senior Administrative and Finance Officer in the implementation of day-to-day project Administration and Functioning tasks including cashier, human resources and acquisition, etc.
MAIN RESPONSIBILITIES
- In charge of project reception, general correspondence, mail registration and filing (electronic and hard copy protocols).
- Maintain an adequate inventory of office supplies and asset and ensure smooth operation.
- Logistical support including confirmation of participation, attendance register, payment of per diem/accommodation/ travel expenses associated to project meetings, travels, workshops, missions;
- Provide translation of letters, correspondences, document, reports, if required.
- Assist the SAFO in the process of visa application, ODA certificate, work permit and other legal documents of program expats.
- Check and update of Lux-Development’s Quality Manual.
- Be responsible and function as cash-keeper.
- Perform cash inventory and reconciliation.
- Manage and follow-up attendance sheets, leave application/records of the Project staff.
- Arrange insurance contract for office equipment;
- Carry out small office equipment procurement (stationeries, small equipment) through identifying the most economically advantageous supplier;
- Maintain and update the contact details lists of suppliers, maintenance, consultants, etc;
- Follow up and monitor on the list of tender submissions;
- Receive tender documents on behalf of the Project;
- Assist in preparing the tender opening minutes.
A detailed job description can be obtained upon request to the email address: [email protected]
SKILLS REQUIRED FOR THE JOB
Education
- Bachelor degree in Accounting, Banking/Finance and/or Business Administration.
Experience and skills
- At least 2 year-experience in administration field;
- Very good English in speaking, reading, and writing;
- Proficient with the MS Office package and Vietnamese keyboard solutions;
- Excellent communication skills;
- Innovative and creative, team player;
- Prior working experience in international donor’s project would be an advantage
CONDITIONS:
- Location: Thua Thien Hue Province
- Nature of the position: full-time position (renewable);
- Duration: 2 years;
- Expected starting date: as soon as possible
- Basic Salary: 800 USD/month plus social and medical insurance as per Vietnam regulations.
How to apply:
Applications can only be submitted via the LuxDev careers website at https://careers.luxdev.lu/job-invite/1711/. Applications must consist of 1) curriculum vitae (including contact details of two referees), and 2) a motivation letter. Only applications received via the LuxDev careers website will be considered.
Deadline: 15 December 2024