Administrative Assistant

The Component Processing, Trade and Marketing of Forest Products (www.ptm.org.vn) financed by German Ministry of Economic Cooperation and Development (BMZ) is implemented by German Technical Cooperation (GTZ)  –  GFA Consulting Group and Ministry of Agriculture & Rural Development (MARD) within the context of the second phase of the Vietnamese German Forestry Program during the period Nov. 2008 – Sept. 2011. The component office is based at 340 Bach Dang Street, Hanoi together with 2 other components of the Forestry Program. With the focus on the main activities: training, quality standards and marketing, they are now seeking a qualified candidate for the position of administration assistant. The assistant will work under the supervision of Component Technical Advisor.

Main duties:
- Provide support in general office management including daily administration and logistic support to the Component staff
- Be in charge of correspondence of the component, taking notes and drafting minutes of meetings
- Be responsible for travel booking and travel cost reports
- Manage payments and cash book system and support monthly accounting
- Translate  project documents, technical reports and interpretation in meetings or other project events
- Coordinate information management and contact files of the component and manage the web page with the content management system
- Develop information leaflets and other relevant PR materials
- Maintain regular contacts with relevant stakeholders and target groups
- Cooperate with administration sector of the GTZ Forestry Program for work related issues
- Perform other related duties assigned by the international technical adviser of GFA Consulting Group

Qualifications
- University degree
- Two years of experience in secretarial work and translation with ability to perform duties with speed and accurary, preferably working experience with an official development assistance organization
- Good at filing, record-keeping and cash book procedures
- Basic knowledge of accounting
- Basic knowledge of information management , experience in marketing is an asset
- Fluent in spoken and written Vietnamese, English, German is an asset
- Professional use of personal computer utilizing word processing, spreadsheet and databases software programs (e.g. MS Office, MS Word, MS Excel, MS ACCESS)
- Superior organizational capacity and initiative; works cooperatively with others - integrative and team-spirited, helpful and pleasant personality;

The working contract with GFA Consulting Group will be up to 30.9.11. The third phase of the programme is planned for another 4 years starting from 1.10.11 and the contract could be extended after approval of the third phase.
 
Application address:
Processing, Trade and Marketing Component – Vietnamese German Forestry Program, 340 Bach Dang street, Hanoi, Tel: (04) 39329576 (ext. 108), Fax: (04) 39329575
Email: [email protected] or [email protected]
Only short-listed applicants will be contacted. Expected start date is 1.2.2010 or before.

Job Details
Organisation Name: 
Processing, Trade and Marketing Component – Vietnamese German Forestry Program
Location: 
Ha Noi
Application Deadline: 
Fri, 2010-01-08