Office Associate
Position: Office Associate
Duty Location: Ho Chi Minh - Vietnam
Date of Issuance: May 6th 2010
Deadline for Application: May 25th 2010
Organization Profile:
Room to Read partners with local communities throughout the developing world to provide quality educational opportunities by establishing libraries, creating local language children’s literature, constructing schools, providing education to girls, and establishing computer labs. They seek to intervene early in the lives of children in the belief that education empowers people to improve socioeconomic conditions for their families, communities, countries, and future generations. Through the opportunities that only education can provide, they strive to break the cycle of poverty, one child at a time.
They are non-governmental, non-religious and work with many local NGOs and community based organizations to implement our programs. They currently work in Cambodia, India, Laos, Nepal, South Africa, Sri Lanka, Vietnam, and Zambia – countries with a desperate lack of resources to educate their children. In 2007, they began our expansion into Bangladesh.
Since their inception, Room to Read’s worldwide team has impacted over 1.3 million children by constructing over 400 schools, establishing over 5,000 libraries, publishing over 220 new children’s book titles in 11 local languages, and putting over 4,000 girls onto long-term, holistic scholarships. They are one of ten non-profits to have won the Fast Company / Monitor Group Social Capitalist award five years in a row and have been featured in a variety of media including The Wall Street Journal, The New York Times, CNN, The Oprah Winfrey Show, and PBS.
Room to Read has an annual budget of approximately US$22 million, and our global staff numbers over 175; both of these figures will continue to grow rapidly in 2008. Their global headquarters is located in San Francisco, their Asia Regional Office is located in New Delhi, and they have program offices in Colombo, Ho Chi Minh City, Kathmandu, Lusaka, New Delhi, Pretoria, Phnom Penh, and Vientiane. Their long-term goal is to help 10 million children to gain the lifelong gift of education.
Position Overview:
The Office Associate will be responsible for supporting all aspects of the organization’s administrative and HR support services include implementation of administration and procurement policies, assist in human resource administration, and general administration preparation, maintenance, and repairs.
Key Responsibilities:
1. Office arranging (control & keeping office in good condition) and control all of office expenses, order and control of office stationery
2. Ensure security guards and cleaner in carrying out their day to day work and perform regular safety review of RtR Office
3. Supervise the work of maintenance staff for general office maintenance and repairs
4. Support and improve country office’s hospitality services for all visitors, donors and employees of RtR in logistic arrangement including hotel booking, arrangement of conveyance for both in-country and oversea travel coordination
5. To assist in organize staff retreat and other team building activities
6. Preparing logistics for in-house training, workshops, conference, and meetings for in-country, RO, and GO staff
7. Responsible for getting visa/passport for organization's employees
8. Assist in updating the HR log report, staff movement report, and employee bio information
9. Assist in coordinating job announcement/head-hunting, application screening, and interview process
10. Take part as a interview panel member as and when needed
11. Assist HR/Admin Officer in conducting new staff orientation program
12. Assist HR/Admin Officer in educating RtR Vietnam staff members (new & old staffs) regarding policies, compensation and benefits, as well as responding to general and specific inquiring on HR/Admin issues
13. Update Paid Time Off (PTO) monthly and maintain leave records
14. Perform other duties as assigned by supervisor
Qualifications:
- Bachelor degree, related to the tasks mentioned above
- Minimum 2 years experience in Administration
- Good verbal and written communication skills in English
- Computer literate: Word, Excel and basic database skills
- High level of reliability, honesty, and trustworthy
- Strong organizational skills with good attention to details
- Ability to work independently, under pressure
Other Experience
- Prior success working closely and building relationships with diverse groups of people
- Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead
- Prior experience in a fast-paced, growth-oriented global or regional organization
- Proven track record of achieving results
- Ability to juggle multiple priorities simultaneously and take initiative
To be successful as a member of the Room to Read team, you will also:
- Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
- Be an innovative and creative thinker; you’re not afraid to try something new and inspire others to do so
- Have a very high level of personal and professional integrity and trustworthiness
- Have a strong work ethic and require minimal direction
- Work well independently as well as part of a team
- Thrive in a fast-paced and fun environment
Compensation:
The salary range for this position will be determined based upon the experience of the candidate hired. Benefits including health and a retirement plan are also provided. Additional benefits include a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing the world through the lifelong gift of education.
Application Procedure:
Please send your cover letter and resume to Ms. Ngoc Diep at [email protected]
Due to the high volume of applicant response, not all applicants may receive a response from Room to Read. Only short-listed candidates will be contacted.
Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.