Project Coordinator

Handicap International is active in Viet Nam since 1992. The organization’s vision is of a world in which all forms of disabilities can be prevented, cared for or integrated, and in which the rights of people with disabilities are respected and applied. We are currently seeking a qualified and motivated person, Vietnamese nationality, to work in Nha Trang city in the position of

PROJECT COORDINATOR

Position type: Full time, contract term corresponds with project lifespan.

Location: Nha Trang-based, with regular travel to project sites in Khanh Vinh, Khanh Son, Dien Khanh, Cam Lam, Cam Ranh

Interfacing: The coordinator reports to and is supervised by the Country Director, with coaching from the Operations Coordinator. The coordinator cooperates directly with Vietnamese counterparts, and interacts with all staff members in the country program as well as regional and international programs in the same field.

Job Summary:
Reporting to the Country Director, this Project Coordinator is responsible for the management of the Welcome to Life project (WTL), in line with HI-VN values, strategies, and policies. The coordinator will ensure that the WTL project activities are well coordinated and managed to achieve the project goal and objectives, and most efficient use of resources. S/he will ensure strategic management of the WTL project team and coordinate with the team members to design and develop project plans, implement, monitor, and evaluate activities to achieve stipulated objectives.

Main tasks & responsibilities:
Strategic Management: Participate in the discussion on global strategy definition of HI-VN, develop the Operational Plans (OP) according to the overall country strategy.

Project management
Project planning: Develop, review and revise planning whenever the needs occur
Project implementation: Implement project activities; conduct participatory meetings with stakeholders for quality control; select and disseminate technical communication between HI, NGOs, team and partners; identify needs for training, equipment, external support, and elaborate terms of reference; organize training in Vietnam and abroad as defined by proposals.
Project monitoring & reporting: Prepare weekly planning and updates to share within HI-VN; Follow up, spot check on-going activities for quality control; prepare periodical reports: donors reports, internal reports (annual reports, information for website, newsletter…); update indicators, achievements, activities and results according to the project LogFrame; manage the statistical outcomes of the project
Project Evaluation: Evaluate the project’s activities periodically; identify with partners the possible re-orientation of the project

Communications
Internal communications: act as a liaison between the project and other members of the program; maintain communication with the Technical departments of the Headquarters. 
External communications: Represent HI and the project in different seminar in the region; communicate with mass media; network with other stakeholders (NGOs, projects, other institutions) in the same field.

Fund raising: Establish networking for possible local and international funds
Team management

• Manage the project team to ensure effective performance, quality deliverables, team spirit, personal development… towards achievement of project objectives. 

• Manage external consultants for cost-effectiveness and capacity building of project team, partners, and beneficiaries.

Financial management

• Elaborate operational budget; monitor the daily expenditure, monthly accountancy using the HI follow-up tools.
• Follow procedures of HI, Vietnamese rules and donors rules.
• Write intermediary and final financial reports
• Identify complementary local funding possibilities

Logistics management

• Manage the purchasing process from planning to handing over;
• Supervise the maintenance of office and project inventory.

Selection Criteria and Qualifications

• University graduate in business administration, or social sciences;
• A minimum of three years’ experience in leadership and management positions, preferably in the NGO circle. Experience in Mother and Child Health program implementation, resource mobilization and participatory approach is an advantage;
• Knowledge and experience in capacity building for local stakeholders/partners;
• Excellent presentation, negotiation and interpersonal skills;
• Excellent proposal and report writing skills;
• Fluency in English (IELTS 6 or equivalent) and Vietnamese;
• Computer literate and effective abilities in Word, PowerPoint, Excel;
• Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure;
• Sensitive to needs of marginalized population and people with disabilities;
• Communicating in a credible and effective way;
• Building and promoting partnerships across the Organization and beyond;
• Ability to travel frequently to project sites;

Applications should include:

• A resume (no more than 3 pages) summarizing qualifications and experience;
• An application letter (no more than two pages);
• 3 work referees and contact details.

Please indicate your expectation for remuneration/salary in your application

Submit applications by 31 December 2009
Contact details:
Post mail to: Ms Lê ?ình Thanh Thúy, 133/5 Hòa H?ng, District 10, Ho Chi Minh city; or
Email to: [email protected] with cc to: [email protected]

Handicap International is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. For detailed information on Handicap International, visit our website: www.handicapvietnam.org