Project Office Manager

The project:
The program ‘Wastewater and Solid Waste Management in Provincial Centers’ is financed by German Ministry of Economic Cooperation and Development (BMZ) through German Technical Cooperation (GTZ)  – The component 2 ( is implemented by GFA Consulting Group and Ministry of Construction within the context of the second phase until 31 July, 2011. The objective of the component is capacity building for Wastewater Company of the six (06) project cities.
The consulting firm GFA is seeking a qualified and experienced Vietnamese national for the full-time position of Project Office Manager. The [email protected] Office Manager will work under the supervision of Project Chief Technical Advisor.

Duty station: Hanoi

Main responsibilities:
- Be responsible for daily administrative management of the project [email protected]
- Be responsible for daily financial management, financial reports and plans, following the procedures and standards of the project office and GFA headquarters.
- Manage petty cash.  Process all payments including advances, salaries, DSA, 3rd party contracts, workshop and training expenses, and vehicle and office operational expenses.
- Provide CTA with updating figures for budget control.
- Be responsible for all bank transactions.
- Manage all staff contracts, 3rd party contracts and other service contracts, control the payment schedule for these contracts.
- Keep track of inventory list of project equipment.
- Translate project documents and serve as interpreter when necessary.
- Coordinate for organizing workshops and events of the project.
- Assist CTA to prepare time sheet for reporting on working time of national and international consultants.
- Arrange mission trips for project staff, including arrangement of transport, contacting with provinces.
- Arrange visa and accommodation for international consultants as required.
- Assist CTA to manage his working agenda, to arrange meetings and appointments.
- Manage filing system of the project office.
- Manage project vehicle usage and maintenance in close coordination with the experts and the driver.
- Other tasks as required

Minimum qualifications:
- University degree relevant field,
- At least 5 years professional experience,
- Experience in working for ODA project or NGO institutions, or environmental projects,
- Good communication, organization skills,
- Team working skills
- Computer competence in MS word, excel
- Knowledge of German language would be a plus

1 March, 2010 to 31 July, 2011

Interested qualified candidates are invited to send their application in English, including cover letter and CV well as copies of relevant certificates and references, either by email or by post, to the following address before 22th February, 2010

Mr. Frank Pogade
GTZ / GFA - Wastewater & Solid Waste Management in Provincial Centers
Consulting Association Building - 7th Floor
Ministry of Construction
37 Le Dai Hanh, Hanoi, Vietnam

Email: [email protected]
Note: Please state “Application for Position of Project Office Manager” in the subject line
(for further information please visit our website

Only short-listed applicants will be contacted. Expected start date is 1 March, 2010.

Job Details
Organisation Name: 
GTZ / GFA - Wastewater & Solid Waste Management in Provincial Centers
Ha Noi
Application Deadline: 
Mon, 2010-03-01