Site Coordinator Project Assistant

Medecins du Monde (MDM), a “solidarity association” since 1980, is dedicated to improving health conditions of the most vulnerable populations, the victims of poverty & violence, regardless of race, social status and beliefs. MDM believes its mission can be achieved by means of sustainable solutions to health access problems. In Asia, MDM priority is the fight against HIV/AIDS as the disease discriminates against the most marginalized populations.
They are seeking a qualified and experienced Vietnamese candidate for the position of Site Coordinator Project Assistant, HCMC-based, starting in March 2010. Salary is based on competencies and competitive to other international NGOs.

Deadline to apply:  March 07, 2010

Main Responsibility:
The main duty of Site Coordinator Project assistant is to assist the Site Coordinator with overall coordination of the project, to collaborate in the coordination of MDM HCMC program and to establish good communication and coordination with Vietnamese partners and authorities.

Main Duties and Responsibilities
a. Participating and facilitating the team communication
- Translates any document when requested
- Works as an interpreter during the meetings with partners/ conferences, etc

b. Coordination of Program
- Assists the coordinator team with the overall coordination of the programme
- In the absence of the Site Coordinator, facilitates coordination and weekly meeting and ensures continued coordination of activities and report to the General Coordinator in HaNoi
- Writes the minutes of the MdM weekly meetings, meetings with partners or any stakeholder
- Organises events, meetings and forums in conjunction with the MdM team.

c. Liaison with partners and authorities (networking, information sharing…)
- Communicates and builds relationships with Vietnamese partners and institutions, including relevant authorities. Works 50% at PAC
- Organises and supports any discussions and negotiations with Vietnamese partners as requested
- Participates with coordinators to build a strong network among partners to share and resolve challenges
- Advises Coordinators on connection with other organizations or local structures working on similar issues if necessary
- Works with the Coordination team on the development of new proposals and the relationships required to ensure success

d. Sharing of information and reporting
- Supports Site coordinator in drafting the mission monthly report (supports the staff in writing reports if needed; improve the English translation of POs’ monthly reports, update the section related to “DCCs staff” – staff movement)
- Responsible for collecting and consolidating information for non-financial reports.
- Supports Site Coordinator in preparing proposals and supporting documents

Skills / Requirements:
- B.A degree university
- Excellent speaking and writing English
- Knowledge or experience of non-governmental organisations (NGOs) would be an asset.
- Public health background would be a strong
- Strong interpersonal skills
- Ability to work as part of a team, flexibility and team spirit
- Wide connections within local or iNGOs;
- Talent in negotiating and dealing with practical issues;
- Diligent, factual, and sense of anticipation;
- Computing proficiency in Word and Excel

Interested candidates should send their C.V., 03 referees' names, telephone numbers, e-mail addresses, and application letter in English no later than March 07, 2010 to :
Medecins du Monde
Attn: Nguyen Mong Thu
42 Bis Le Truc , Ward 7, Binh Thanh Dist. HCMC
Email address: [email protected]

The detailed job description is available upon request
All applicants will be treated confidentially, only short-listed candidates will be contacted.

Job Details
Organisation Name: 
Application Deadline: 
Fri, 2010-05-07