Accountant and Admin Officer

The World Society for the Protection of Animals (WSPA) is the world’s largest network for animal welfare. For 26 years, WSPA has promoted the concept of animal welfare in regions of the world where there are few, if any, measures to protect animals. WSPA have been working with governments, organizations, and key decision makers to move the world to protect animals.

JOB DESCRIPTION

Job Title : Accountant and Admin officer for WSPA in Vietnam
Starting Date : Dec. 1st, 2013
Work Location : WSPA Vietnam Office – Hanoi Vietnam
Closing date: Oct 28th 2013

Job description

Part 1: JOB PROFILE

JOB TITLE:    Finance and Administration Officer
JOBHOLDER:   
REPORTS TO:    Vietnam Project Manager

1. MAIN PURPOSE OF JOB

The main purpose of the job is to ensure compliance of project expenditures with the financial regulations of WSPA and to perform a variety of office administration duties.
The position involves assisting and supporting administration tasks, and assisting with coordinating events and programs that are related to the organization’s activities in Vietnam.

2    POSITION IN ORGANISATION

- Reports to Vietnam Project Manager
- Liaises with Government agencies, stakeholders and INGOs working in Vietnam.

SCOPE OF JOB

- Prepare, record and store project accounting documents as prescribed;
- Provide adequate, timely and accurate financial information to project managers as requested;
- Monitor, update and manage project budgets;
- Prepare monthly income and expenditure reports;
- Update and follow new transactions and balances of bank accounts and reconcile with accounting book;
- Manage fixed assets of the office;
- Prepare monthly payroll.
- Assist organizing occasional events e.g. Habitat Family Day.
- Assist updating preferred vendor list and asset inventory.
- Provide translation/interpretation as needed.
- Conduct other admin tasks as requested, including some project research.

4    DIMENSIONS & LIMITS OF AUTHORITY

Responsible for accounting and administrative duties of the Vietnam office

5    QUALIFICATIONS

Qualifications
- University degree with knowledge in accounting, finance or a related field.
- At least two years of experience in financial and accounting work, experience budgeting, planning and reporting on international funded projects.
- Good knowledge of administrative and accounting regulation and procedures of the GoV;
- Good secretarial skills, good office management and organizational capacity;
- Demonstrated experience in project and administrative support activities
- Knowledge in administrative procedures of the Government and foreign organisation;

6    PERSON SPECIFICATION : EXPERIENCE AND SKILLS

- Excellent oral and written (English and Vietnamese) communications skills.
- Knowledge of the internet and good general computer skills.
- Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), and accounting software
- Highly organised, ability to work to strict deadlines.
- Sensitive to social and cultural issues.
- Team player and self-starter.
- Ability to prioritise and organise work tasks.
- Flexible and able to embrace change positively.
- High sense of confidentiality.

7    OTHER

Able to travel and work nationally when required.

IMMEDIATE SUPERIOR: Vietnam Project Manager

Applications please send to [email protected].

Job Details
Organisation Name: 
WSPA
Application Deadline: 
Mon, 2013-10-28