Accountant cum Administrative Officer (part-time)

Accountant cum Administrative Officer (part-time)

About Keep Hanoi Clean

Keep Hanoi Clean (KHC) is a proudly Vietnamese owned and operated social enterprise that delights in working with people from all ages, backgrounds, ethnicities and genders. KHC has six program areas including Research & Policy, Education, Community Beautification, Clean & Green for the Climate, Green Lifestyles & Eco-fashion, and Corporate Organizational Social Responsibility Consulting.

Start date: at the end of April

REPORTS TO

• Director
• President
• Project Manager

POSITIONS REPORTING TO THIS ONE

Project Support Staff, Volunteers

Responsibilities:

• Maintain and reconcile office petty cash (PC), record PC expenses of the office in to accounting book and replenish as needed
• Keep record of local financial transaction in line with Vietnamese Accounting Standards
• Work with the bank for cash withdrawal, bank transfers and other bank related transaction issues.
• Prepare and submit tax reports on a timely basis
• Be in charge of all contracts with local external suppliers (negotiating, drafting, submitting for approval, checking the service completion status)
• Support to prepare financial statements and invoices to the donor as required
• Assist in preparing for external audit as requested
• Prepare regular and ad-hoc reports upon request
• Provide timely financial reports and budgets
• Collect receipts and other supporting documents of payment requisitions from project team and process payments
• Track fundings received from different projects
• Administer local various tax-related requirements as necessary (exemption of PIT, VAT, customs duties...)
• Be in charge of HR procedures: working contracts, pay slips, paid holidays;
• Act as key person to liaise with Insurance organizations, Tax Department, prepare paperwork and complete necessary procedures of registration/notification for new and departure staff, claim for staff benefit from insurance organizations, prepare for year-end liquidation/reconciliation of insurances and taxes.
• Prepare staff payroll, tax and benefits.
• Prepare payments for salary, taxes and insurances for staff and consultants
• Provide orientation to staff on insurances, taxes and finance related issues.
• Coordinate with the team for logistics arrangement of the project local events
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies
• Maintain contact lists, including donors and sponsors
• Provide general support to visitors
• Other administrative and accounting works

Requirements:

• University graduate with finance/accounting background preferred.
• Solid knowledge of Government Social Insurance and Tax laws.
• Experience in all aspects of accounting including account payables, account receivables, financial reporting, bank reconciliation, payroll administration, and tax accounting.
• Minimum of 1- 2 years relevant work experience.
• Experience working with NGOs is a plus.
• Excellent Vietnamese and good English skills
• Good computer skills in Microsoft Word and Excel
• Well-organized and attention to details skills.
• Good communication skills.

Job Details:

• Part-time, 20 hours per week at office site (flextime), KHC cover social issurance
• Occasional weekend availability for events falling on the weekend
• Location: KHC Office, located at 587 Lac Long Quan, Hanoi

Compensation

• Salary is negotiable but KHC is committed to paying a living wage

Please send your CV to [email protected]