Activities Coordinator

Responsible to: Project Manager

Hours of work: 21 hours per week (work patterns are negotiable)

Based in: Hanoi (regular trips to the Hai Duong and Vinh Phuc Provinces)

Closing date for applications: March 31, 2014

Language: the candidate has to speak fluent Vietnamese and either English or French at a very good level.

Salary: Based on experience


BATIK International was founded in 1998 and designs and runs international employment, vocational training and business start-up projects.

The organisation endeavours to forge strong links between Europe, South East Asia and the Mediterranean region, improve the social and professional inclusion of vulnerable people in the north and south and help fight inequality and poverty via the initiatives that it develops in partnership with local stakeholders.

Batik International develops several projects in Vietnam, including an AFD-funded project on migrant women in industrial zones presented below.

Project Presentation:

The successful candidate will be working as an Activities Coordinator for the Phu Nu project:

This project aims at improving the living conditions and social inclusion of women in the formal and informal sector working in the two industrial zones of Hai Duong and Vinh Phuc.
Batik international is the leading organisation on this project and needs an Activities Coordinator as a key collaborator for the implementation of project activities in collaboration with partner organisations.

Job Purpose:

The Activities Coordinator provides support to the team through assessment, planning, monitoring and documentation, capacity building support (training and facilitation) and coordination with the partners to implement the project’s activities. The post requires working closely with the team members and the partner organisations to ensure smooth running and sustainability of the project. The position is based in Ha Noi, with frequent travel to the Hai Duong and Vinh Phuc provinces.

Main Duties:

  • Provide guidance and support to the project partner and its staff members in assessing the context and needs; in planning and implementing activities; and in monitoring and reporting in accordance with the funder’s and partner’s policies, administrative and financial procedures and the project documents and work plans.
  • Produce timely and high quality reports.
  • Identify training needs and organise training workshops and meetings for the tripartite partners, other agencies and target groups to reinforce their professional and personal capabilities.
  • Support the Project Manager in organising and conducting training seminars, workshops and meetings (quarterly coordination meetings, biannual steering committee, final advocacy conference, multi stake holders biannual meetings)
  • To participate in the production of media support, and raising awareness/communication tools.
  • Contribute to the development of strong relations with partner organisations, local authorities, trade union and women`s union.
  • Participate in the monitoring on project advancement, through 1) the redaction of quarterly reports of activities 2) The monitoring of indicators 3) Coordination and steering committees meetings,
  • Support administrative activities (such as the good legal recording of the project notably)
  • Collect bills and all relevant documents to ensure that the financial monitoring of BATIK activities is made possible,
  • Support partners in mobilizing and leading the working groups (with companies’ representatives, landlords and local authorities),
  • Other responsibilities as directed by Project Manager.

Qualifications, Skills & Experience:

  • Bachelor degree in Project Management, Communication or in any related field,
  • Minimum of 3 years of working experience,
  • Experience in working in the implementation of NGO-run projects would be a major asset,
  • Experience of working in multi-cultural environment is an advantage,
  • Good understanding of practices in non-profit organisations in Vietnam,
  • Able to pre-empt and organise the work proactively,
  • Computer skills (Microsoft Office 2007, Outlook, Photoshop),
  • Good interpersonal, planning, time management and coordination skills,
  • Ability to perform a variety of conceptual analyses required for the formulation, backstopping and evaluation of projects,
  • Ability to work as a member of a team and use as well your own initiative,
  • Excellent verbal and written communication skills,
  • Excellent English skills,
  • Ability to deal with people with diplomacy,
  • Willingness and enthusiasm to work for a non-profit organisation.

Contract period: 3-year contract starting as soon as possible.

To Apply:

Interested candidates should email a covering letter and a CV to Nicolas HOUDRY, Project Coordinator [email protected] with the title of email: RA PhuNu Project + Name Of Candidate

Selected candidates will be offered an interview

BATIK International is an equal opportunity employer and committed to having a diverse workforce.

Job Details
Organisation Name: 
Batik International
Ha Noi
Application Deadline: 
Mon, 2014-03-31