Activity Fund Assistant (Grants & Contracts Assistant)

Tetra Tech, through its subsidiary Tetra Tech ARD (, a US-based international development firm is implementing the USAID Saving Species Project. USAID Saving Species will work to reduce consumer demand for and consumption of illegal wildlife and wildlife products, strengthening wildlife law enforcement and prosecution, and improving and harmonizing the legal framework for wildlife crime. Tetra Tech is advertising for the Activity Fund Assistant (Grants & Contracts Assistant) position. The position will be based in Hanoi Office. All applicants should be Vietnamese citizens. Interested and qualified candidates should email their current curriculum vitae (CV), 3 references, and a completed (signed/dated) Employee Biographical Data form (can be downloaded from: to: [email protected]. Subject of the email should include “USAID Saving Species” and the name of the position applying for. Short-listed candidates will be contacted for an interview. Selected candidates will be hired as soon as they are available. Compensation will be commensurate with relevant experience.

Tetra Tech ARD is committed to diversity and gender equality in all of its operations. We encourage applications from women and underrepresented groups. Tetra Tech ARD is proud to be an Equal Opportunity Employer.

Deadline for submission of applications: 31 July 2019

Reports to: Activity Fund Manager


The Activity Fund Assistant (Grants & Contracts Assistant) will work under overall supervision of the Activity Fund Manager. S/he will be responsible for administrative duties and services in the project office, which will include but not limited to assisting with posting and dissemination of RFA/RFP packets, managing collection and cataloging receipt of grant application and proposal batches to Selection Committee members, and assembly of final grant and subcontract documentation and agreements. The Activity Fund Assistant will maintain a permanent record of all grantee applications, develop a data-base of NGOs and other potential grantees and manage all grant-related information to ensure that the files are compliant, up to date and maintained by developing a Grants Information Management Systems and ensure its regular maintenance. The Activity Fund Assistant will assist with administrative and financial tracking of grants and subcontracts, grantee assessments, monitoring NGO performance and maintaining data on NGO growth toward targets in collaboration with the M&E Specialist. S/he will perform other duties as assigned by the Activity Fund Manager to support the Project’s objectives.


EDUCATION: A bachelor’s degree in business management, business administration, finance, accounting, procurement and purchasing or other relevant fields.

WORK EXPERIENCE: At least 3 years of relevant professional experience, preferably in grant and/or contract management. Prior experience working with international donor funded grants and contracts is preferred.

SKILLS: Excellent interpersonal skills, including patience, calmness, willingness to listen and respect for colleagues. Excellent computer skills: Microsoft Word, Excel, Power Point, Outlook…Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.

LANGUAGES: Excellent language proficiency in spoken and written English and Vietnamese.

GENERAL: Enthusiastic, serious, responsible, good analytical and communications skills, high integrity, ability to work under pressure, attention to details and due diligence.

Job Details
Organisation Name: 
USAID Saving Species (USS) Project
Application Deadline: 
Wed, 2019-07-31