Admin and Finance Assistant

Vacancy Announcement

Admin and Finance Assistant
East Meets West in Vietnam

The East Meets West Foundation (EMW),“the foundation for learning, healing and health", is a US-based non-governmental organization that assists disadvantaged communities in Vietnam, Laos and Cambodia through programs in education, health, clean water and sanitation. Founded in 1988, EMW has over 30-year track record of innovative and effective work in Vietnam and a vast portfolio of completed projects. EMW projects and programs are known for their high quality, long -term sustainability, emphasis on results, and significant scale.

East Meets West Foundation is seeking an Admin. and Finance Assistant who will be responsible for a variety of clerical duties to support Senior staff and operations of the East Meets West Foundation’s Ha Noi office.

Position: Admin and Finance Assistant
Location: Ha Noi
Reporting: Office Manager and Country Director
Desired start date: March 1, 2019

Duties:

• Administration:
  
  • Meet and greet guests to the office, distribute incoming and outgoing mails to appropriate staff members in the office;
  • Answer telephone calls, transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities on Country Director’s or senior staff requests;
  • Responsible in stamping, scanning, printing, photocopying, tracking and storing system of documents and office equipment; keep EMW stamp safely
  • Support to organize logistical arrangements for workshops/conferences for projects and operational activities of the office;
  • Support to organize Hanoi office common activities and events.
  • Purchase, maintain office equipment, functions and supplies with appropriate services and venders.
  • Support to translate Vietnamese – English and vice versa when needed;

• Finance:
  
  • Cashier
  • Prepare cheque & withdrawal money from bank
  • Check monthly request for payment & breakdown the list to programs from partner agencies including EMS, Air tickets, stationery, house renting…
  • Prepare vouchers for reimbursement and disbursement

• HR:
  
  • Submitting paperwork to the competent authority when required
  • Submitting paperwork for getting visa, work permit, residence card, and other papers for foreign visitors, donors and staffs.
  • Support HR in delivering paper works and insurance cards, conducting yearly health check and other tasks as assigned
  • Other A&F tasks as required

Salary and benefits will be determined based on experience and qualifications

The deadline for the above position is Feb 25, 2019. All interested candidates must submit a cover letter and CV to: East Meets West ( [email protected] ), subject: “Application for Admin. and Finance Assistant”. Electronic copies only.

For further information about East Meets West, please visit: http://www.eastmeetswest.org (to be directed to http://www.thrivenetworks.org )