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Admin and Finance Assistant
Vacancy Announcement
Admin and Finance Assistant
East Meets West in Vietnam
The East Meets West Foundation (EMW),“the foundation for learning, healing and health", is a US-based non-governmental organization that assists disadvantaged communities in Vietnam, Laos and Cambodia through programs in education, health, clean water and sanitation. Founded in 1988, EMW has over 30-year track record of innovative and effective work in Vietnam and a vast portfolio of completed projects. EMW projects and programs are known for their high quality, long -term sustainability, emphasis on results, and significant scale.
East Meets West Foundation is seeking an Admin. and Finance Assistant who will be responsible for a variety of clerical duties to support Senior staff and operations of the East Meets West Foundation’s Ha Noi office.
Position: Admin and Finance Assistant
Location: Ha Noi
Reporting: Office Manager and Country Director
Desired start date: March 1, 2019
Duties:
- Administration:
- Meet and greet guests to the office, distribute incoming and outgoing mails to appropriate staff members in the office;
- Answer telephone calls, transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities on Country Director’s or senior staff requests;
- Responsible in stamping, scanning, printing, photocopying, tracking and storing system of documents and office equipment; keep EMW stamp safely
- Support to organize logistical arrangements for workshops/conferences for projects and operational activities of the office;
- Support to organize Hanoi office common activities and events.
- Purchase, maintain office equipment, functions and supplies with appropriate services and venders.
- Support to translate Vietnamese – English and vice versa when needed;
- Finance:
- Cashier
- Prepare cheque & withdrawal money from bank
- Check monthly request for payment & breakdown the list to programs from partner agencies including EMS, Air tickets, stationery, house renting…
- Prepare vouchers for reimbursement and disbursement
- HR:
- Submitting paperwork to the competent authority when required
- Submitting paperwork for getting visa, work permit, residence card, and other papers for foreign visitors, donors and staffs.
- Support HR in delivering paper works and insurance cards, conducting yearly health check and other tasks as assigned
- Other A&F tasks as required
Salary and benefits will be determined based on experience and qualifications
The deadline for the above position is Feb 25, 2019. All interested candidates must submit a cover letter and CV to: East Meets West ( [email protected] ), subject: “Application for Admin. and Finance Assistant”. Electronic copies only.
For further information about East Meets West, please visit: http://www.eastmeetswest.org (to be directed to http://www.thrivenetworks.org )