Admin and Human Resources Officer

JOB OPPORTUNITIES
ADMIN AND HUMAN RESOURCES OFFICER

The Centre for Sustainable Rural Development (SRD) is a Vietnamese non-government organization (VNGO) and committed to empower disadvantaged communities in rural and mountainous areas to adapt to the changing environment and sustainably manage their own livelihood systems in an equal and compassionate society.

Founded in 2006, SRD has conducted over 74 projects with the main focus on Sustainable Agriculture, Rural Livelihoods, Climate Change, Local Governance and Pro-Poor Policy Advocacy. SRD has also been a founding member and chair of major local networks including VNGO&CC, VNGO-FLEGT, and an active member of many other local/regional networks and policy forums.

We are currently looking for a qualified candidate to fill the position of Admin and Human Resources Officer, based in Hanoi office. SRD offers good opportunities for working, learning and sharing within the dynamic team of SRD.

Overall Responsibilities
The Admin and Human Resources Officer is responsible for ensuring the policies, processes and issues are handled in accordance with SRD’s Manuals/Policies and current Vietnamese Laws and regulations; and is responsible for the organization and coordination of office operations, procedures and resources to effectively facilitate all activities of the organization kept running smoothly.

Main Tasks and Responsibilities

• Administration Management
  
  • Provides the administrative works on daily basis to ensure office running smoothly;
  • Manages petty cash to ensure compliance with Finance regulation of its organization and Vietnamese Law;
  • Takes note for meeting minutes (both in English and Vietnamese)
  • Be in charge of  in organizing events of SRD (Partner Meeting, workshops, trainings, conferences, study tour, staff outing, staff retreat, etc);
  • Oversee office equipment and inventory tracking; Be in charge of procurement process in the office
  • Provides the documents translation from English to Vietnamese vice versa;
  • In charge of updating the articles/case stories and photos from project onto SRD’s media tools (website, facebook, etc.)
  • Prepares the correspondences/ letters/ reports (both in English and Vietnamese) to relevant authorities, donors, partners and other stakeholders as required.
  • Monitors/ supervises the supporting staff, such as IT staff, Guards, Office Cleaner;
  • Support logistic for Voluteers;

• Human Resources Management
  
  • Be in charge of organizing the recruitment process for staff, international volunteers and interns, ranging from development of job profile, advertisement, screening, arranging interviews, preparing writing test and interview sheet; Being a member of recruitment panel, interview reporting, reference checks, job offer, issuing contracts;
  • Conducts effectively induction/orientation for new staff, international volunteers and interns;
  • Maintains updated and records of staff information such as contracts, personal profile, performance review, timesheets, contract amendments and employee exit Package;
  • Leads the process of updating the Manuals / Policies of organization;
  • Prepares periodical HR Management report to be submitted to Board of Directors;
  • Be in charge of dealing with all the issues in term of Social Insurance, Health Ins;
  • Providing advice to staff and managers on HR issues and actively resolving the issues concerning employees’ relations;
  • Supporting international donors on liaise with PACCOM to register/renewal their operational permit in Vietnam;
  • Manages and provides support for international volunteers / expatriates (eg. arrange/renewal visa, and working permit, accommodation);

Qualification requirement

• Bachelor or higher degree in Human Resources, Business/ Administration Management or other relevant subjects;
• At least three years of professional experience in human resource management, office management are required
• Good skill of writing correspondences/documents following Vietnamese and English style
• Good knowledge of Vietnamese laws on labor, social & health insurance and other relevant applicable laws, codes and regulations
• Good organizational skill and be able to solve the multi-works assigned and meet deadlines
• Strong analysis and negotiation
• Skills on communications and problem solving
• Fluency in both written and spoken English required.
• Ability to work independently, prioritize tasks and to take initiative as well as ability to work in a team
• Detail-oriented with excellent interpersonal skills and drive for results.
• Previous experience of working for a non-government organization (NGO) will be an advantage.
• Strong computer skills (Microsoft word, Excel, power point and other basic applications).

Remuneration

Salary and other benefits will be negotiated depending on qualifications and competitiveness.

For more information, please visit SRD’s website at www.srd.org.vn

Candidates who meet the above requirements can send their applications (with the title stating Application for the position of Human resources and Admin officer), including a job application, along with a CV and a copy (no need to be notarized) of the degree related in Vietnamese or English as soon as possible, and before Dec 31st, 2022 to the email [email protected] (Ms. Ngoc).

Following its Child Protection Policy, SRD reserves the right to conduct screening procedures with all applicants before recruitment in order to ensure the best interests of children and to protect the rights of every stakeholder, including representatives and consultants working under contract with SRD.