Admin Assistant

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the fields of Mine Action and Development. NPA’s Vietnam Programme is primarily based on Mine Action and it supports a project office in Hue and a partner office and a Database Management Unit in Quang Tri. NPA Vietnam is seeking qualified, enthusiastic, experienced Vietnamese national applicants for the position of Admin Assistant for its Hue office (based in Hue City).

Responsibilities

Administration
• Be receptionist for NPA Hue office, handle all incoming/outgoing telephone calls, faxes, letters, postal packages...
• Be responsible for all aspects of general office coordination
• Maintain office calendar to coordinate flow of work and meetings
• Compile, transcribe and distribute minutes of meetings
• Provide interpretation for Operations Manager and NPA expats and visitors and translation of office documents as required
• Ensure proper office supplies and housekeeping service for NPA Hue office
• Book and coordinate travel arrangement for NPA expats, visitors (including but not limit to visas, air-tickets, accommodation and other arrangements); assist in organizing meetings, trainings and events
• General secretarial work as typing, drafting documents, filing (both soft and hard files)

Personnel: Assist HRA Manager in
• ensuring NPA Hue Office strictly adhere to the personnel policy
• preparing NPA Hue Office contracts and other personnel paperwork as required
• registration of new staff for NPA Hue Office with relevant government Agencies
• filing and maintaining personnel profile up-to-date as required
• Registration, maintaining and coordinating for NPA Hue Office staff’s other insurances with insurance providers.
• preparing paperwork and applying for NPA expats’ work permit, visa, resident card
• organizing annual health check for NPA Hue office staff

Finance
• Management of NPA Hanoi Office Petty Cash
• Perform weekly and monthly cash count for NPA Hue Office
• Cooperate with Finance officer and make necessary weekly and monthly cash book report as required by Finance Manager

Required qualifications
• BA in English
• At least two (2) year working experience in administration; experience working for INGOs or international organization is an asset
• Sound interpersonal & communication skills
• Computer literacy
• A proactive and critical thinker with good sense of keeping track jobs to be done, and keen on following up until jobs done well
• A good team player as well as an independent worker
• Familiar with multi-cultural working environment

Interested candidates are requested to submit a CV and a cover letter to NPA via e-mail address to [email protected] .The closing date for applications is 21 April 2013 at 5 pm with a start date as soon as possible. Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.

Job Details
Organisation Name: 
Norwegian People's Aid (NPA)
Location: 
Hue
Application Deadline: 
Sun, 2013-04-21