Admin Officer

Good Neighbors is an international, non-profit humanitarian organization that plans, implements and raises funds for the provision of services in child education, community development, health, sanitation, and disaster relief projects. Currently Good Neighbors has been operating in 37 countries, supporting approximately 17 million people, including more than 10 million children.

Good Neighbors International in Vietnam (GNI) is implementing Community Development Projects (CDP) based on child sponsorship in 3 provinces; Tuyen Quang, Hoa Binh, and Thanh Hoa. GNI is working in main areas as child sponsorship and education, water and sanitation, income generation, etc. in 9 CDPs and is managing over 9,600 sponsored children.    

Job title: Admin Officer
Effective date: 15th September 2016
Department: Admin-Finance Division
Location: Hanoi Office
Reports to: Admin-Finance manager, Admin-HR Team Leader.
Type of contract: Permanent  

1. KEY WORKING RELATIONSHIPS

Internal: Country Director, Managing Director, OD Manager/Officers, SSD Manager/Officers, AD Manager/Officers, PM, Project Officers
External: GNI’s Donors, Partners, Governmental Officials, INGOs, Communities

2. MAIN DUTIES

2.1. Administration (AD)

• Welcome guests and deal with general office affairs;
• Directly manage and coordinate to maintain of office assets and equipment at the Head Office (HO); Indirectly manage the office assets and equipment of the six Field Offices (FO);
• Manage the using of the three office cars;
• Collect requirements for purchasing office supplies; collect quotations and contact service providers when needed;
• Provide HO/FO with timely IT supports;
• Contact persons in charge of the office building side to handle issues related to office running in the building;
• Support logistics for events, workshops held by GNI in Vietnam (booking and setting up venues, coordinating guest lists, invitations, seating plans, running orders, etc.), schedule and coordinate meetings, appointments,  and travel arrangements)

2.2. Human Resource (HR)

• Be in charge of work related to Social & Health Insurance and health insurance packets for staff (if any) according to Vietnamese labor code;
• Draw up official out-going letters, offer letters, probation contracts, interns’ commitment, and employment contracts, etc.;
• Liaise with the Service Department for Diplomatic Corps (SDDC);
• Support for visa applications and work permit for dispatched staff;
• Be in charge of immigration and customs procedures when required;
• Manage hard-copy personnel profiles of all staff;
• Manage the volunteer team (both foreign & Vietnamese volunteers);
• Other taskes as required by line manager.

3. QUALIFICATIONS REQUIRED

Education

• University degree or higher in Administration, Social Studies, or relevant fields.
• Work experience
• At least 02 year working experience for NGOs;
• Experience in administrative work;
• Good written and oral English.

Skills

• Ability to work independently and with a team;
• Good organizing skills and interpersonal skills;
• Excellent skills in computer use.

Attitude

• Sociable, responsive, committed;
• Accountable and transparent.

Nationality: Vietnamese

4. HOW TO APPLY

Interested candidates are invited to send their application (including a letter of motivation and a CV) to Human Resource Division via the email address [email protected] or to the Head Office address: Good Neighbors International in Vietnam, 17th Floor, Block A, Song Da Building, My Dinh I, Nam Tu Liem, Hanoi no later than 5th September 2016. We are very sorry that only short-listed candidates will be contacted for interviews.