Administration and Development Officer

Position: Administration and Development Officer
Reporting: Directly supervised by and reports to Project Manager, Andrew Souto.
Supervisory responsibilities: No
Work location: VIP Bikes office, Hanoi
Contract: One year with 3 month probation period

Application Deadline: Monday 16th May, 2011
Contact: Andrew Souto, VIP Bikes Manager, [email protected], [email protected], http://newhanoian.xemzi.com/en/venue/show/2003/VIP-Bikes-Social-Enterprise.

Background
VIP Bikes was established in 2008 under the auspices of the Blue Dragon Children’s Foundation as a social enterprise to provide vocational training and work experience for disadvantaged youth in Hanoi.
In early 2010, VIP Bikes was registered as a Vietnamese business, owned by Andrew Souto, the Australian mechanic who had been running the project since the beginning, and Mr Cuong, the Vietnamese head mechanic, also involved since the beginning.
The enterprise offers long term motorbike rental and mechanic services for the expatriate community in Hanoi. Three mechanics and up to 12 trainees work in the enterprise at any one time, under the supervision of Andrew Souto, a qualified Australian mechanic.
In 2010 the social enterprise also established a voluntary Management Committee to assist with the strategic development and expansion of activities.

The Management Committee are developing two key new initiatives for the social enterprise: 
1. To develop a modular vocational training curriculum for trainees
2. To establish a residence for trainees.

In order to support these developments VIP Bikes Social Enterprise needs to establish an administrative office staffed by a Vietnamese Administration and Development Officer. This staff member will work under the direct supervision of the VIP Bikes Manager, Andrew Souto and report on a weekly basis to the Manager. Support for the Officer will also be provided by one member of the Management Committee.

Key tasks
- Set up and maintain data management systems (database) including; trainee records, residential administration records, register of ‘friends of VIP’, donor records, etc.
- Establish and maintain regular communications with ‘friends of VIP Bikes’, for example, a regular newsletter, Facebook updates, etc.
- Develop relationships with donors and supporters in order to raise funds for VIP Bikes Social Enterprise. 
- Maintain a simple accounting system – bookkeeping of income and expenses related to the social enterprise (training and residence).
- Support the VIP Bikes Manager to co-ordinate the training for trainee mechanics.
- Support the VIP Bikes Manager to coordinate the residential program for trainees.
- Spport the VIP Bikes Manager with correspondence related to the training and residence.

Skills and qualifications required
- The Administration and Development Officer is a key position within the VIP Bikes Social Enterprise. The successful candidate will need to be self-motivated and work independently much of the time. - The successful candidate will need to be able to think strategically about the development of the training and residential program and develop plans accordingly.

The following skills, experience and qualifications are required:
- At least Bachelors degree in any field
- At least three years experience working in a similar position (office manager, administration, accounting, etc) 
- Excellent communication skills in both English and Vietnamese
- Ability to communicate effectively with expatriates and other potential donors
- Analytical skills to be able to develop plans and strategies
- Basic understanding of accounting/bookkeeping
- Self-starter, demonstrated ability to work independently

Preferred:
- Knowledge of social enterprise in Vietnam
- Knowledge of issues related to street and disadvantaged youth

Work Environment
The Administration and development officer will be based in an office on the third floor VIP Bikes workshop. Initially, the officer will be the only staff member working out of this office, with the VIP Manager, mechanics and trainees downstairs in the workshop. Working hours will be standard office hours, 5 days per week.

Remuneration
A competitive salary will be offered, depending on qualifications and experience. initially we plan to sign a one year contract with the successful applicant, with the option for renewal.