Administration Officer (Maternity leave position)

SUMMARY

The Australian Red Cross is a non-profit, volunteer-led, humanitarian organization seeking to promote safer, healthier and more sustainable lives for people in Vietnam. Placing people at the heart of our work, we help to build resilient communities by strengthening our partner's ability to prepare for, respond to and recovery quickly from disasters. We have a commitment to health, including water, sanitation, and hygiene promotion.

In Vietnam, Australian Red Cross has been providing technical and financial support to the Vietnam Red Cross since 1995. Current projects are implemented in Hanoi, Cao Bang, Lang Son, An Giang and Kien Giang.

We are looking for an experienced and enthusiastic person to fill the position of Administrative Officer based in our Hanoi office.

Please see position description and application form attached.

Title: Administrative Officer (maternity leave position)
Location: Hanoi
Contract duration: 6 months with possible extension
Reports to: Country Coordinator
Expected start date: December 2014

PRIMARY DUTIES

• Develop and maintain administrative procedures, including office and project filing system
• Support staff travel, including transport and accommodation bookings, visa processing
• Arrange meetings and take minutes
• Manage general correspondence
• Purchase and manage office equipment and supplies
• Translate letters, reports and occasionally interpret (Vietnamese/English) for Australian Red Cross Country Coordinator
• Manage cash and banking activities
• Prepare relevant finance reports and supporting documentation and develop basic budgets and forecasts
• Prepare Comparative Bid Analysis documents
• Record staff leave and pay monthly salaries
• Provide administrative support for recruitment and contracting of staff
• Provide information as needed to Country Coordinator regarding Vietnamese Labour Law
• Support ARC’s continued registration to PACCOM and reporting; attend relevant meetings and briefings; keep up to date with processes and requirements
• Together with project partner staff, provide project-related administrative and logistical support, such as procurement, venue bookings and travel bookings.

KEY QUALIFICATIONS

Essential

• Minimum 3 years similar working experience in administration
• Excellent communication skills
• Ability to work independently and cooperatively in a team environment with minimal supervision.
• Excellent oral and written English language skills
• Advanced computer skills (word processing, spreadsheets)
• Basic finance and accounting skills
• Ability to work to tight deadlines
• Experience in translating from Vietnamese to English and English to Vietnamese – written and spoken

Desirable

• Experience of writing financial reports
• Experience working for a humanitarian aid organisation
• Understanding of application accounting standards and practices.

Interested applicants should complete the attached application form in English and send together with their current CV, both in English and Vietnamese by email to [email protected] by 5:00pm on Sunday 5th October 2014.

While Australian Red Cross appreciates all applications, only candidates under consideration shall be contacted. Those applicants who are not contacted by 20th October 2014 should consider their application unsuccessful.