Administrative and Accounting Assistant

Winrock International, an international not for profit organization, is seeking applications for an Administrative and Accounting Assistant for the USAID-funded Vietnam Clean Energy Program (VCEP) , which aims to strengthen the foundation for low emissions energy systems in Vietnam by enhancing capacity to acquire, manage, analyze, and use energy sector data in decision-making, increasing energy efficiency in high energy use sectors, and increasing public and private investment in and piloting of renewable energy technologies.

Position advertised: Administrative and Accounting Assistant

Responsibilities:

1.Administration

• Provide administrative support to ensure VCEP office operations are maintained and run in an effective, organized and accurate manner
• Organize and maintain project files
• Handle and track timesheet for local staff and consultants
• Support Office Manager for Petty Cash requirements of VCEP project office including prepare hand written vouchers, monthly report, Petty Cash withdrawal as request.
• Support the oversight and coordinate with driver/messenger on local transport requirements of project staff and guests
• Assist in the procurement process including searching suppliers and quotes, preparing quote comparison and suggesting suppliers, prepare contract with selected suppliers.
• Support Office Manager to organize day to day schedules and appointments of the Chief of Party (COP) and Deputy Chief of Party (DCOP).
• Schedule internal/external meetings, conference calls and other events.
• Handle courier service requirements
• Handle office equipment repair/maintenance requirements
• Assist logistic arrangement for organizing trainings, workshops, seminars.
• Support Office Manger to facilitate travel arrangements for VCEP staff, internal consultants (accommodation, transportation, visa…) in Vietnam.
• Perform other tasks as may be assigned by the Office and HR Manager, COP and DCOP.

2.Finance/Accounting

• Support Senior Project Accountant in all accounting duties to include:
• Support to prepare hand written vouchers
• Assist in the preparation of project monthly budget
• Make copies of vouchers and file hard copied vouchers as request
• Collect cash and submit bank document to the bank
• Other duties as assigned by the Senior Project Accountant

Qualifications and Competencies

Education:

• University degree in business administration or finance or other relevant areas is preferred
• Professional Experience:
• At least 5 year experience in administrative and financial support.
• At least 02 year experience in foreign funded projects is a MUST

Skills:

• Good interpersonal skills and ability to work effectively in a team
• Highly motivated, willing to learn, service-oriented and able to work under high pressure and within a limited time frame
• Professional use of personal computer utilizing word processing and spreadsheet software programs (e.g. MS Office, MS Word, MS Excel)
• Proficient with an accounting software is an asset
• Good written and spoken English

Opportunities:

• Work in a dynamic environment that encourages personal and professional development
• Practice more administrative and financial skills in interaction with administrative – financial management system of VCEP and other local and US agencies
• Exposure to many local and international partners of VCEP
• Competitive salary package

Application Procedure

Interested applicants should send Electronic application that includes (1) an application letter explaining why you are interested in and how you are suitable for the position; (2) an updated curriculum vitae; (3) certificates and (4) three Reference letters in English with the subject titled “Admin-Financial Assistant Application”, no later than 15 October 2014, to Ms. Hang: [email protected]. Only short-listed candidates will be contacted for interviews.