Administrative Assistant “SIPA Project”

VACANCY ANNOUNCEMENT

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ currently provides advisory services to the Government of Viet Nam in three priority areas: Vocational training, Environmental policy and sustainable use of natural resources, and Energy. For further information, please visit www.giz.de/viet-nam. 

The joint project “Support to Vietnam for the Implementation of the Paris Agreement” (VN-SIPA) provides support to the Government of Viet Nam in establishing the framework conditions to implement the Nationally Determined Contribution (NDC) and the Paris Agreement. The German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) commissioned GIZ with the implementation of the German part of the VN-SIPA project within the International Climate Initiative. The main implementing agency on the Vietnamese side is the Department of Climate Change under the Ministry of Natural Resources and Environment (MONRE).

The VN-SIPA project focuses on five areas:

1. Advice to MONRE on NDC development and implementation in line with national circumstance and the international context;
2. Support for the set-up of an institutional framework for implementing the Paris Agreement and integration in sectoral strategies;
3. Development of five bankable mitigation actions (NAMAs) as a contribution to achieve Viet Nam´s climate targets as stated in its NDC;
4. Implementation of ecosystem-based adaptation measures in two provinces with scaling up potential to achieve Viet Nam´s climate targets as stated in its NDC;
5. Operation of the “IKI interface” for Viet Nam with the aim to connect all projects in Viet Nam funded by BMU´s International Climate Initiative and to inform them about ongoing climate policy processes.

For the SIPA project we are looking for a local professional to fulfill the following position:

Administrative Assistant “SIPA Project”
Duty Station: Hanoi, Vietnam
Duration: Starting ASAP for 1-year contract with possible extension

Main responsibilities:

• Support contracting, procurement, financial and administration functions are well in accordance with GIZ standard procedures.
• Support accounting, bank and cash transaction, VAT and PIT, Internal control preparation.
• Support the organization of workshop, study tours, logistics and travel arrangement.
• Ensure that all assigned tasks are carried out smoothly within the assigned area of responsibility.
• Assist the good communication, interaction and flow of communication with the programme counterparts.
• Assist that the provided services within the section are done correctly according to GIZ Guidelines.
• Maintain filling systems.

Minimum requirements:

• A University Degree or equivalent in a relevant discipline such as finance and accounting, business administration or public administration.
• Hold university degree in relevant fields.
• At least 1-3 years of sound working experience in administrative/secretarial and event management work.
• Proficient knowledge on administrative tasks.
• Communicate effectively in written and verbal Vietnamese and English.
• Professional use of personal computer utilizing word processing and spreadsheet software programs (e.g. MS Office, MS Word, MS Excel).
• Good management and organisational skills.
• Good communication skills, ability to work in a team.
• Highly motivated, willing to learn, service-oriented and able to work under high pressure.

Successful candidates will enjoy competitive benefits and compensation, a friendly and creative working environment, training and development.

Interested, qualified candidates are invited to send GIZ Application Form in English, copies of relevant certificates and references, either by email (to [email protected]) or by post (to GIZ Office Hanoi, 6^th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Viet Nam), before 15^th March 2022.

Note: Please state ‘Application for the AA– SIPA’ in the subject line or on the envelope. The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.

Please complete all the information in GIZ Application form with link download here: https://bit.ly/3fgNWHq.

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