Administrative Assistant

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the fields of Mine Action and Development. NPA’s Vietnam Programme is primarily based on Mine Action and it supports a project office in Hue and a partner office in Quang Tri. NPAVietnam is seeking qualified, enthusiastic, experienced Vietnamese national applicants for the position of Admin Assistant for its National office in Ha Noi.
Responsibilities
• Be receptionist for NPA HN office; handle all incoming/outgoing telephone calls, faxes, letters, postal packages....
• Be responsible for general office coordination, including but not limited to maintaining office calendar for meetings and work flow, coordinating office car schedule, supervising housekeeping service
• Compile, transcribe and distribute minutes of meeting
• Provide interpretation to NPA expats and visitors and translation of office documents as required
• Ensure proper office supplies, maintenance of office equipment for NPA HN office
• Book and coordinate travel arrangement for NPA expats, visitors (including but not limit to visas, air-tickets, accommodation and other arrangements); assist in organizing meetings, trainings and events when required
• Preparing paperwork and applying for NPA expats’ work permit, visa, resident card
• General secretarial work as typing, drafting documents, filing (both soft and hard files)
• Do some background research as required
• Assist logistic officer in logistics matters including but not limited to getting quotations for office equipment/furniture/supplies procurement, checking inventory, coding assets, ensuring car logbook/services recorded ...
Finance
• Management of NPA Hanoi Office Petty Cash
• Perform weekly and monthly cash count for NPA Hanoi Office
• Cooperate with Finance officer and make necessary weekly and monthly cash book report as required by Finance Manager
Required qualifications
• BA in English
• At least two (2) year working experience in administration; experience working for INGOs or international organization is an asset
• Sound interpersonal & communication skills
• Computer literacy
• A proactive and critical thinker
• Good sense of keeping track jobs to be done, and keen on following up until jobs done well
• A good team player as well as an independent worker
• Familiar with multi-cultural working environment.

Interested candidates are requested to submit a CV and a cover letter to NPA via e-mail address to [email protected] .

The closing date for applications is 14 December 2012 at 5 pm with a start date as soon as possible.Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.