Administrative Assistant

Position: Administrative Assistant

Affiliation: Wildlife Conservation Society – Vietnam program

Duty station: Hanoi

Application deadline: 13th December, 2013

Start date: January 2014

Contract type: Full-time, 1-year renewable (Permanent contract given after 3 years)

Reports to: Country Finance Manager

Background:

The Wildlife Conservation Society (WCS) is a US non profit, tax-exempt, private organization that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, and presence in more than 60 nations, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.

WCS has been working to address wildlife trade in Vietnam for nearly a decade by developing broad relationships with the Forest Protection Department, CITES Management Authority, Police, Customs, the Supreme People’s Procuracy, and many other agencies and individuals. We have established a well-respected presence in the country in the field of wildlife trade control.

We have generated a wide range of reliable data on a number of wildlife trade issues, including commercial wildlife farming, illegal wildlife trade dynamics in Southern and Central Vietnamese provinces, and cross-border trade with China in Quang Ninh province. We have trained more than 800 law enforcement officers from a range of agencies in wildlife crime investigation and enforcement techniques, and distributed a number of technical handbooks and guides. We have assisted central agencies to review and propose criminal intelligence analysis systems, inter-agency agreements, and national legislation, and have supported bi-lateral dialogues between Vietnam, Lao PDR, Cambodia, and Indonesia.

Scope of work:

The Administrative Assistant is responsible for providing administrative assistance to ensure the smooth operation support to the management and implementation of WCS Vietnam program activities

Main activities:

• Run front-desk for the WCS office (including receiving visitors, handling incoming/outgoing telephone calls, faxes, official letters, packages etc.)
• Maintain office/project monthly travel and meeting schedule
• Manage a range of office equipment (e.g. photocopiers, scanner, computers and faxes)
• Management of the WCS library, law data (New entries, lending etc)
• Prepare meeting minutes and other materials for program activities
• Coordinating between offices and operating units in resolving day-to-day administrative and operational problems
• Manage office stationary/supplies and housekeeping for WCS office
• Ensure all WCS computers are backed-up and virus/spyware protection is up-to-date and scanned regularly
• Coordinate the repair and maintenance of office equipment
• Provide interpretation and translation of office documents as required

Desired qualifications:

This position is for a Vietnamese national with a University degree in a related field with good English and Vietnamese language skills. Work experience in a similar position with an international organization or NGO is preferable.

In addition, candidates with the following competencies are preferred:
• Previous work experience in the environment/development sector
• Shows a high degree of initiative, responsibility, flexibility, personal/professional ethics
• Excellent time management, and problem-solving ability
• Good interpersonal skills with ability to communicate effectively
• Passionate about conservation of Vietnam’s biodiversity

Interested applicants should send a cover letter, CV, contact details for references (if any) to:

Miss Nguyen Thi Thu My – Finance and HR Officer
Wildlife Conservation Society, Room 1302, Thanh Cong Tower, 57 Lang Ha street. Ha Noi
Email: [email protected]

Deadline for Applications: 13th December, 2013

Only shortlisted candidates will be contacted.

Job Details
Organisation Name: 
Wildlife Conservation Society (WCS)
Location: 
Ha Noi
Application Deadline: 
Fri, 2013-12-13