Administrative Assistant (Logistics Assistant – DPAA)

U.S. EMBASSY HANOI

VACANCY ANNOUNCEMENT HANOI-2023-41

OPEN TO:                               All Interested Candidates

POSITION:                             Administrative Assistant (Logistics Assistant – DPAA)

CLOSING DATE:                     June 28, 2023

WORK HOURS:                       Full-time, 40 hours/week.

STARTING BASIC SALARY:    US $13,827.00/year

ALLOWANCE AND BENEFITS: Tet bonus, annual salary increase, leave benefits, health benefits, local social security program, miscellaneous benefits allowance and other allowances.

BASIC FUNCTIONS OF THE POSITION

Under the supervision of the Financial Procurement Management Analyst, the Logistics Clerk serves as the principal contact with the US Embassy Financial Management Section (FMC) on all payment transactions for Detachment Two office of the Defense POW/MIA Accounting Agency (DPAA). Prepares and processes all contractor/vendor payments through the FMC and tracks the status of final payment vouchers to ensure payments are timely and accurately received. Incumbent performs the review of vouchers for accuracy, reconciles accounts, updates financial records, and provides weekly status reports to the Financial Procurement Management Analyst.

Incumbent is responsible for assisting the Financial Procurement Management Analyst in processing procurements of all supplies/services through US Embassy General Services Office, independently preparing all customs clearance documentation and cargo manifests for import and export of cargo and equipment for the deployment/redeployment of teams coming into the country for Joint Field Activity (JFA)’s and channel flights.  The incumbent also maintains and controls all of Detachment Two’s non-expendable and expendable property logs.

QUALIFICATION REQUIREMENTS

Education:     A bachelor’s degree in financial management or business administration is required.

Experience:    A minimum of two years prior work experience in administration, accounting, or bookkeeping is required.

Languages:

Good working knowledge in Speaking/Reading/Writing English is required. (This will be tested.)

Fluent in Speaking/Reading/Writing Vietnamese is required.

HOW TO APPLY

Applicants MUST submit their applications through Electronic Recruitment Application (ERA) https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=wkvlulv3pt0&returnToSearch=true&jnum=49172&orgId=114 by June 28, 2023 to be considered.  Position description and guidance on how to apply are available on the Embassy’s website. https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

POINT OF CONTACT: Human Resources Office

Telephone: 84-24-3850-5000 ext. 5127/5136

Email:  [email protected]