Administrative Intern

Job Title: Administrative Intern
Workplace: Ho Chi Minh City
Report to: Country Director

Introduction:
enda Vietnam (Environment and Development Action in Viet Nam) is the Vietnamese antenna of enda Tiers Monde, operating in different provinces/cities in Viet Nam since 1994.
enda Vietnam works with the poor in urban areas with focusing on solid waste system management, network of communities and cities, environment awareness, community savings and development, support migrant and policy advocacy. The current project areas are Hanoi, Da Nang, Quy Nhon, Ha Tinh, Kon Tum and Ho Chi Minh City.

Main Responsibilities:
The full time Administrative Intern will perform a supportive role in covering administrative needs of the office.
Key tasks: Assist HR & Admin. Officer and Country Director in the following tasks:
- Meet and greet guests to the office. Receive, sort and distribute incoming and outgoing mails to appropriate staff members in the office
- Answer telephone calls, take messages and transfer calls to appropriate staff members
- Make logistical arrangements for transportation, workshops, and for other projects and operational activities of the office
- Ensure efficient filing, tracking and storing system of documents
- Purchase and maintain office equipment and supplies with appropriate services and venders
- Research and identify completive suppliers for project related equipment and supplies
- Translate office and project related documents (English and Vietnamese) when required
- Direct interpretation (English and Vietnamese) for meeting when required
- Contact volunteer groups for project activities
- Support communication tasks when required
- Assist in visa, work-permit process and contact labor agencies when required
- Other tasks may be included to assist Country Director to ensure smooth running of the office.
Duration:
This Terms of Reference will be definite for 6 months, preferred starting 20th of Apr 2012.

Qualifications:
- Fresh graduate from university in relevant fields
- Good command of Vietnamese (speaking and writing)
- Good knowledge of English (speaking and writing) and able to translate documents (English-Vietnamese)
- Good literacy with major computer applications

Benefits:
- Monthly stipend per month depending on qualification and competency
- Working in INGO environment
- Deadline for application submission is no later than April 15, 2012. Interested candidates may apply by sending asap a CV and Letter of Interest to [email protected]. Only short-listed candidates will be contacted.