Administrative Officer

Application Deadline: January 4, 2014

Education for Nature-Vietnam (ENV) was established in 2000 as Vietnam’s first non- governmental organization focused on conservation of nature and the environment. Our mission is to foster greater understanding amongst the Vietnamese public about environmental issues of local, national and global significance, ranging from protection of wildlife and natural ecosystems to climate change. We employ creative and innovative strategies to influence attitudes and behavior, not only highlighting the need to protect Vietnam’s rich natural heritage and the living world around us, but also encouraging greater public participation in achieving this important and challenging tasks.

For more details about what we do, visit our website:
English language: www.envietnam.org
Vietnamese language: www.thiennhien.org

ENV is looking for a qualified candidate for the position of Administrative Officer, who will take care of following tasks:

1. Maintain front office cleanliness
Ensure that the reception, conference areas are clean and tidy at all times.
Ensure that the office door(s) and windows are not left open except when in use in order to maintain a dust and humidity free climate in the office
2. Telephone reception

• Answer the main telephone for ENV and international partner organizations in accordance with ENV standards
• Take and deliver messages for people that ENV and partner staff that are not present
• Send and receive faxes

3. Visitor reception

• Professionally greet visitors of ENV and partner organizations
• Ensure ENV security requirements in terms of office access and escort requirements

4. Post office

• Make weekly trips to the post office to collect and send mail and parcels

5. Personnel

• Maintain and manage up to date personnel files on all ENV staff.
• Follow up staff birthday and send e-card. Organize monthly staff birthday party
• Maintain accurate attendance records for all ENV staff.

6. Finance:

• Order & manage stationery, office supply and distribution
• Process receipt paid by admin staff

7. Office supply inventory

• Ensure that ENV maintains an adequate stock of office supplies, printer cartridges, paper, and other required supplies in order to ensure that materials are available when needed.
• Ensure that there is drinking water, coffee, and tea available in the office at all times.
• Manage the computer assignment and maintenance system for all ENV-owned computers.
• Maintain ENV office filing systems
• Maintain and update ENV equipment inventory and provide an updated quarterly report to the management board.

8. Communications

• Communicate regularly with the direct supervisor and management team
• Assist the communications & other departments in organizing, preparing, and executing distributions of ENV materials

9. Other duties

• Complete other duties and assignments as specified by Office Manager & ENV Management Team

Qualifications

• College degree
• Good English skills are advantage
• Having administrative experiences,
• Honest, careful and ability to pay attention to details and carry out work accurately
• Time management
• Good communications skills and able to communicate and work with others
• Computer literacy: Word, Excel, Internet.
• Ability to work independently with limited supervision, take initiative

Benefits and terms

• Long-term contract
• Mixed English-speaking work environment
• Opportunity to work closely with foreign and national experts

Applications

Interested candidates are invited to send their application in ENV application template and cover letter to the following address before January 4, 2014 by email or by correspondence.

ENV application form can be found at:
http://envietnam.org/library/Others/ENV_application_form_Feb_22_2012.doc

Ms. Nhan Thi Hien
Office Manager
Education for Nature – Vietnam (ENV)
Room 1701, Block 17T5, Hoang Dao Thuy street, Cau Giay district, Hanoi
Phone: (04) 6281 5424
Email: [email protected]

* Your applications will be treated on “First come, first serve” basic.
* Only short-listed candidates will be notified