Administrative Officer

HELVETAS, an International Non-Government Organization, supports the efforts of disadvantaged people and communities to determine the course of their own lives, thereby helping them to help themselves. HELVETAS promotes fair access to essential resources and protect social, economic, political, environmental and cultural rights.

In Vietnam, HELVETAS is looking for Vietnamese citizen for an Administrative Officer for 02 regional projects. The Admin Officer will base in Hanoi with occasional travels to provinces.

DUTIES & RESPONSIBILITIES

Administration

• Administer and support the Project Managers in planning and coordinating regular projectrelated communication (tools, events) among project partners;
• Set up an easy-to-use, easy-to-find filing system for proper documentation of project activities and update;
• Responsible for organizing project events, meetings and workshop including planning with project teams, venue selection and contracts, meeting permits, coordination with participants for logistics arrangements:
• Support the managers to liaise with relevant government institutions for project permits and registration;
• Taking minutes of projects’ meetings;
• Responsible for Travel arrangement for staff, expat and visitors: vehicle, air ticket, accommodation, visa, etc, and book business trips to respective drivers accordingly.
• Support expat / consultants in getting work permit, forwarding of personal effects, housing moving, looking for accommodation (if needed).
• Receive office incoming phone calls, take messages, distribute incoming faxes when the receptionist is not in;
• Other administrative task as per requirement.

Interpretation/Translation

• Assist PMU Manager in local cross-cultural communication and understanding and others tasks when required.
• Act as interpreter to the PMU manager and other partners.
• Translate documents from English into Vietnamese and vice versa as required.

Required qualifications

• University degree and relevant field experiences in financial and/or accounting
• At least 1 year direct working experience in financial and/or accounting field
• Practical experience with accounting software and Computer literate on MS office software.
• Good command of Vietnamese and English. Good communication and writing skills.
• Willingness to travel to remote places upon request.
• Team oriented spirit with inter-personal and cross-cultural communication skills and outcome oriented spirit. Ability to adapt to fast and dynamic changing context

Interested candidates should send applications (CV plus motivation letters and copies of diplomas) to Ms. Trieu Tu Anh, email: [email protected] or post to HELVETAS Vietnam 298F Kim Ma Street, Hanoi by 30th, September 2016. Please put email title as “Admin Officer”. Only short listed candidates will be contacted.