Administrative Officer

Education for Nature-Vietnam (ENV) was established in 2000 as Vietnam’s first non-governmental organization focused on conservation of nature and the environment. Their mission is to foster greater understanding amongst the Vietnamese public about environmental issues of local, national and global significance, ranging from protection of wildlife and natural ecosystems to climate change. They employ creative and innovative strategies to influence attitudes and behavior, not only highlighting the need to protect Vietnam’s rich natural heritage and the living world around them, but also encouraging greater public participation in achieving this important and challenging tasks.
For more details about what they do, visit their website:
English language: www.envietnam.org
Saving Vietnam’s Wildlife: http://www.savingvietnamswildlife.org/
Vietnamese language: www.thiennhien.org
ENV is looking for a qualified candidate for the position of Admin Officer, who will take care of following jobs:

1. Maintain front office cleanliness
- Ensure that the reception, conference areas are clean and tidy at all times.
- Ensure that the office door(s) and windows are not left open except when in use in order to maintain a dust and humidity free climate in the office
2. Telephone reception
- Answer the main telephone for ENV and international partner organizations in accordance with ENV standards
- Take and deliver messages for people that ENV and partner staff that are not present
- Send and receive faxes
3. Visitor reception
- Professionally greet visitors of ENV and partner organizations
- Ensure ENV security requirements in terms of office access and escort requirements
4. Post office
Make weekly trips to the post office to collect and send mail and parcels
5. Personnel
- Maintain and manage up to date personnel files on all ENV staff.
- Follow up staff birthday and send e-card. Organize monthly staff birthday party
- Maintain and update ENV equipment inventory and provide an updated quarterly report to the management board.
- Manage the computer assignment and maintenance system for all ENV-owned computers.
- Maintain ENV office filing systems
- Maintain accurate attendance records for all ENV staff.
6. Office supply inventory
- Ensure that ENV maintains an adequate stock of office supplies, printer cartridges, paper, and other required supplies in order to ensure that materials are available when needed.
- Ensure that there is drinking water, coffee, and tea available in the office at all times.
7. Communications
- Communicate regularly with the direct supervisor and management team
- Assist the communications department in organizing, preparing, and executing distributions of ENV materials
8. News distribution
- Cut, paste, and copy news articles marked by the communications officer in accordance with procedure news article processing
- Distribute news articles as indicated on the back of the master copy including mailing articles where required each Friday.
- Update the news board with important news, schedule commitments, messages for staff
9. Correspondence Record
- Maintain a log of documents and materials that are sent out by ENV
10. Other duties
Complete other duties and assignments as specified by Office Manager & ENV Management Team

Qualifications:
- College degree with good English is preferred
- Having administrative experiences
- Honest, careful and ability to pay attention to details and carry out work accurately
- Time management
- Good communications skills and able to communicate and work with others
- Computer literacy: Word, Excel, Internet. Quickbooks preferred
- Ability to work independently with limited supervision, take initiative

Benefits and terms
- Long-term contract will be provided following evaluation period
- Opportunity to learn new skills and open knowledge.
- Mixed English-speaking work environment
- Opportunity to work closely with foreign and national experts

Applications
Interested candidates are invited to send their application and cover letter to the following address by email or correspondence.
Ms. Nhan Thi Hien
Office Manager
Education for Nature – Vietnam (ENV)
No. 5 Lane 192, Thai Thinh street, Hanoi
Phone: (04) 3514-8850
Email: [email protected]
* Your applications will be treated on “First come, first serve” basic.
* Only short-listed candidates will be notified