Administrative Officer


As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ currently provides advisory services to the Government of Viet Nam in three priority areas: Vocational training, environmental policy and sustainable use of natural resources, and energy. For further information, please visit

The joint technical cooperation programme “Reform of Technical and Vocational Education and Training in Viet Nam” (TVET Programme) is financed by the German Ministry of Economic Cooperation and Development (BMZ) with counterpart funds from the Vietnamese Government. The implementing agencies are the GIZ and the Directorate of Vocational Education and Training (DVET) under the Ministry of Labour, Invalids and Social Affairs (MoLISA). The TVET Programme consists of three components:

1. TVET Policy Advice and System Reform
2. Support for Centres of Excellence for TVET
3. TVET for Skilled Workers in the Wastewater Sector

The TVET Programme is looking for a qualified national candidate to fill the following position:

Administrative Officer “TVET”
Duty Station: Ho Chi Minh City, Vietnam
Starting: 01. December 2018 – 31. August 2020 with possible extension

Main responsibilities:

  • Manage and monitor all kind of contracts for Programme and Action Fields within TVET Sector
  • Purchase materials and equipment for the whole TVET Programme
  • Logistic arrangement for events: workshop, training, study tours,
  • Manage project document and filing in line with GIZ standard procedures
  • General administrative and secretariat duties including receptionist task
  • Be responsible for the logistics and maintenance of all office equipment, office operation
  • Ensuring effective and efficient communication and flow of information within the projects/programme
  • Support and representing other admin officer(s) when required.

Minimum requirements

  • University degree or equivalent in a relevant discipline such as finance and accounting, business administration;
  • At least 5 years of professional working experience in the area concerned; experience in a similar position in a project/ programme in international development cooperation is an asset;
  • Strong experience in organizing workshops / trainings in the country and abroad, general administration and especially office management and logistics;
  • Very good communication and interpersonal skills;
  • Excellent proficiency in written and spoken English, knowledge of German would be an asset;
  • Competence in MS Excel and Word;
  • Dynamic, reliable, self-motivated, service-oriented and able to work under pressure;
  • Willingness to upgrade skills as required by the tasks to be performed

Successful candidates will enjoy good working conditions in a friendly and creative working environment, open corporate culture, competitive benefits and compensation, and good training and professional development possibilities.

Interested qualified candidates are invited to send the GIZ Application form in English, copies of relevant certificates and references, either by email (to [email protected]) or by post (to GIZ Office Hanoi, 6th Floor, Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam), before 9th November 2018.

Note: Please state “Application for Administrative Officer_TVET” in the subject line or on the envelope.

Short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.

Please complete all the information in the GIZ Application form with link download here:


Job Details
Organisation Name: 
Application Deadline: 
Fri, 2018-11-09