Administrative Support

PyD Vietnam is now looking for a qualified volunteer to fill the position of Administrative Support for a schools-based prevention of gender violence project in Danang.

1.  Assignment Title:    Volunteer
2.  Type of Assignment:    Part time, non-staff agreement
3.  Project Title:    Hanh Trinh Yeu Thuong (The Love Journey): Danang Schools-based Gender Equity and Primary Prevention of Gender-based Violence Project.
4.  Duration:    From April to December 2012 (extendable subject to availability of fund)
5.  Location, Country:    Danang, Vietnam
6.  Expected Starting Date:    April 2013
7.  Host Agency:    Department of Education and Training, 48 Nguyen Du, Da Nang city
8. Reporting line:
Reporting to:     - Communication Programme Officers in Danang
- Mr Benjamin Swanton, Communication Programme Manager
    Email: [email protected]
9.  Description of tasks:
Under the direct supervision of Paz y Desarrollo, the Volunteer will provide administrative support for the project in the following tasks:
•    Prepare contracts with local partner project personnel, including members of the Board of Management (BoM), coordinators and teachers;
•    Prepare list of participants, receipts, individual per diem, group per diem and other financial supporting documents, following project templates, for activities implemented in Danang;
•    Check the correctness of finance supporting documents approved activity budget, and support with the preparation of liquidation of activities;
•    Call for quotations and proposals, and prepare comparison tables for selection of suppliers;
•    Record and file project incoming and outgoing correspondence;
•    Update school implementation schedule when there is a change;
•    Set up and maintain the list of teachers, list of representative parents, and update when required;
•    Photocopy required documents;
•    Procure stationary upon request and maintain inventory of stationary for use in office;
•    Support with logistics for all activities;
•    Translate documents from English to Vietnamese and vice versa; and
•    Other tasks assigned by Programme Officers and Programme Manager.

10.  Results/ expected output:
•    Contracts with local partner project personnel, including BoM members, coordinators and teachers drafted for signatures;
•    Contracts with suppliers drafted and signed;
•    Financial supporting documents prepared for expenditure liquidation;
•    Comparison tables for selection of suppliers set up;
•    Hardcopy filing system established in DOET;
•    School implementation schedule maintained updated;
•    List of teachers, list of representative parents maintained updated;
•    Inventory of stationary set up and updated;
•    Documents translated.

11. Opportunities:
•     To be familiar with international project working environment;
•     To understand prevention approaches to gender-based violence in schools;
•     To understand the primary prevention approach;
•     To improve knowledge and skills of office software;
•     To improve communication and interpersonal skills;
•     To improve organizational skills;
•     To expose to community-based activities.

12.  Qualifications/ requirements:
•    Last year university students or new university graduates in social sciences or other relevant fields
•    Language: Good communication skills in oral and writing in English & Vietnamese
•    Skills: Familiar with Microsoft Excel, Word and PowerPoint
•    Willingness to work in the community
•    Active engagement in community
•    Experience in working in/with community-based organizations will be an asset

13.  Living conditions:
The duty station is Danang, Vietnam, with no requirement for travel. The Volunteer will be provided with monthly allowance of VND 2,000,000 gross.

14.  Conditions of service:
A volunteer agreement will be signed between PyD and the Volunteer that will expire at the end of 2013.

15.  Selection
Interested candidates are encouraged to send via email an application letter and CV in English together with a recent picture and cover letter by 17h00 of 12 April 2013 to the following email address: [email protected]. Subject of the email should read “Application: Administrative support Volunteer”. Only short-listed candidates will be contacted. No telephone contact to PyD please!