Administrative/Finance Assistant

PROGRAM PHILOSOPHY
The mission of Helen Keller International (HKI) is to save the sight and lives of the most vulnerable and disadvantaged by combating the causes and consequences of blindness and malnutrition. We do this by establishing programs based on evidence and research in vision, health and nutrition.
In Vietnam, Helen Keller International has been supporting the blindness prevention program in partnership with the Vietnam National Institute of Ophthalmology (VNIO), also known as the National Eye Hospital (NEH) in Hanoi since 1990. Currently, we are working with our partners in Kon Tum to conduct our Childsight Program on Refractive Error for children in Kon Tum city, Kon Tum province.

NATURE OF WORK:
The Administrative /Finance Assistant will perform all financial activities related to HKI-Vietnam’s office and project activities in Vietnam
Report directly to:    Country Representative, Vietnam

MAJOR TASKS AND ACTIVITIES:
Financial duties:
Prepare monthly report and submit to the HQ
Prepare monthly cash forecasts for the  HKI/Vietnam Office and submit to the HQ ;
Liaise with the bank to ensure proper management of the Vietnam office funds;
Monitor the office program and operational budgets for Vietnam office
Check provincial partner’s financial reports.

Administrative duties:
Meet and greet guests to the office and answer telephone calls;
Make logistical arrangements for lodging, transpiration, workshops/conferences, and for other project and operational activities of the office;
Ensure efficient filing, tracking and storing system of documents;
Purchase and maintain office equipment and supplies with appropriate services and venders. Research and identify completive suppliers for project related equipment and supplies;
Translate office and project related documents (English and Vietnamese);
Liaise with the People’s Aid Coordination Committee (PACCOM) regarding permits and related issues
Co-ordinate administrative issues between HKI offices
Communicate with partners to ensure the fund is released timely.

Program related tasks
Assist the Program Coordinator and provincial partners when required.
Participate in field trips for project monitoring and evaluation purposes
Other tasks may be included to to ensure smooth running of the office and the project.

DURATION:
1 year with possibility of extension depending on funding availability
Expected starting date 20 November  2011

SKILLS/KNOWLEDGE REQUIRED:

Bachelors degree in Finance and Accounting Management
At least 1 year of accounting or financial experience
Proficiency in Quicken
Good organization skills and attention to detail
Fluency in spoken and written English skills
Proficiency in Microsoft Suite including Excel and Word
Ability to maintain discretion and confidentiality regarding work-related issues
Excellent command of Vietnamese (speaking and writing);
Good knowledge of English (speaking and writing) and able to translate documents (English-Vietnamese and vice versa);
Working experience with USAID funding projects or international organizations or NGO(s) is preferable.

 HOW TO APPLY
 Interested candidates can apply online by sending  a CV and Letter of Interest to Ms. Pham Kim Ngoc, Country Representative at [email protected] , and copy [email protected] no later than 5pm October 30, 2011. Only short-listed candidate will be contacted.