Administrator

The Kenan Institute Asia (K.I. Asia), a leading not-for-profit development organization based in Thailand and implementing sustainable development programs. We have worked to support effective and sustainable development in Thailand and the region with an emphasis on the Greater Mekong Sub-region. Our areas of expertise including SMEs business management, Education, Public Health and Corporate Social Responsibility in partnering with corporations, development agencies and governments.

K.I.Asia has expanded its team to include more than 50 experienced professionals and we are seeking for qualified candidates to join our team for a position of Administrator – Vietnam Office

Location – Hanoi, Vietnam

Overall Responsibility

Under the general supervision of the Program Manager, providing expert support in General Administration Functions & Project Support.

General Administration

- Conduct secretarial supports to Program Manager on office document preparation and data filing
- Be responsible for office administration on day-to-day activities such as telophone operating and reception
- Perform jobs related to Social Insurance and personal Income Tax for the local staff
- Coordinate between Vietnam Representative Office and Bangkok Head Office on system and work process
- Follow all the internal operations, processes to be in-line with K.I.Asia’s guideline and regulations of Vietnam
- Maintain office assess and inventory
- Keep office petty cash and bank accounts
- Prepare and keep all financial information data and records safely and confidential
- Prepare monthly expected expenditure and actual expenditure
- Assist in preparing quarterly and annual budget as required
- Take translation and interpretation for the office document and meetings/workshops as needed.

Project Support

- Coordinate with the team and prepar relevant reports to related authorities and agencies in Vietnam and Bangkok Office
- Arrange project logistics as required
- Support on project research when needed
- Assist in organizing project training, seminars, workshops, etc.

Qualification

- Bachelor Degree major in Business Administration, Social or Public Administration or other related majors
- Minimum 3 years working experience as Office Administrator, Team Coordinator or Secretary with INGO or FDI companies or International Projects
- Very good written and spoken English
- Can work independently with minimum supervision required
- Multi-tasking with prioritization skills. Proficient in MS Office applications (Excel, Words and PowerPoint)
- Good English communication, able to communicate well on job related messages both in speaking and writing

Interested and qualified candidates, please send your full resume to [email protected]

Only short-listed candidates will be contacted.

For more information of Kenan Institute Asia, please visit our website at www.kiasia.org