A&F Volunteer


East Meets West Foundation, US-based humanitarian organization, is seeking a volunteer who will support for Office Manager in a variety of clerical, receptionist, administrative and financial support duties for Ha Noi Office and Programs.

1. Administrative works:

  • Meet and greet guests to the office. Receive, sort, distribute, record and filing incoming and outgoing mails to appropriate staff members in the office;
  • Answer telephone calls, take messages and transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities/Partners on Country Director’s or senior staff requests/notes;
  • Scanning, printing and photocopying documents, updating factsheets if requested.
  • Ensure efficient filing, tracking and storing system of documents;
  • Purchase and maintain office equipment and supplies with appropriate services and venders.
  • Submit documents to respected government agency. 
  • Translate office and project related documents (English and Vietnamese) when required
  • Field works if requested
  • Check EMS bills and EMS break down
  • Research and identify completive suppliers for project related equipment and supplies and do request for equipment/purchase form
  • Withdrawal money from the bank


  • Complete work assignments and activities in a careful, timely manner and of high quality
  • Share experiences and information with EMWF colleagues for mutual assistance in learning and developing working experience and skills. 
  • Maintain and preserve equipment and other possessions of the organization
  • Ensure the information security of the organization
  • Abide by the organization regulations 
  • Create and maintain filing system at Hanoi Rep Office. 

Indicators for good performance:

  • Complete all tasks/assignments in an accurate, cost effective and timely manner.
  • Quality reports to meet deadlines, as required
  • Minimize mistakes in work and breaches of organizational regulations.
  • Build a good relationship with supervisor, co-workers and counterparts.

Job Specifications/ Qualifications:


  • Proactive, hardworking, honest
  • Professional attitude and diligence
  • Mature and resourceful
  • Enthusiasm for the job
  • Willingness to work independently
  • Willingness to travel, work under pressure, and meet deadlines

Duration will be based on the performance with potential extension, will be discussed later .

Allowance: 150,000 VND/day

Procedure for Candidacy

Please send resume and cover letter, or nominations, to: [email protected]
Specify “A&F Volunteer” in the subject line.
Electronic applications only.
Deadline: August 15, 2016

Job Details
Organisation Name: 
East Meets West (EMW)
Application Deadline: 
Mon, 2016-08-15