Award Assistant

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for Award Assistant based in Ha Noi

Main Responsibilities:

The purpose of this post is to support the Award Manager and other teams in the planning, securing and managing of both development and humanitarian awards. The position involves supporting award information management and compliance with systems and processes. Under the direction of an Award Manager, the Awards Assistant will be responsible for supporting the Award management team its task. This role will work closely with finance, program and relevant teams in SCIV in daily work.

Developing self and Others

• Work effectively with other Awards Management Team to support team activities
• Support and actively participate in effective Awards Management Capacity Building
• Work effectively with other teams to support team activities

Communicating with impact, negotiation and coordination

• Communication with budget holders, program staff to obtain inputs into sub-grant documents.
• Translate documents such as donor regulations when required.
• Communication with other staff to make sure documents and reports are available for all awards.

Compliance (systems, processes, donor)

• Learn and follow SCI processes and relevant award management requirements
• Be familiar with the compliance issues of donors and support Award Management team to ensure that these are being adhered to in program implementation though provision of Donor checklists, maintenance of easy reference documents on shared drive etc.
• Understanding of the Award Management System (AMS), maintaining and driving data quality
• Maintain Reporting Tracker, award ending and close out timeline, and alert teams when reports are due
• Support in sub-grant agreements review: maintain the tracker, doing primary review, get the documents printed, signed and kept in filing system. Support in processing sub-grant workflows on AMS.
• Support Award Management team in doing research and collecting data on potential donors for donor due diligence.

Monitoring and analysis

• Run reports from AMS to support with monitoring and analysing of the Award Portfolio as request.

Portfolio management and strategy

• Support Award Management team providing award data for program and management purpose. Provide effective administrative support across the Awards Management Team and lead discrete pieces of work as delegated by Awards Manager.

Key Competencies:

• At least 1 year experience in related field
• Good English communication skills, both written and verbal
• Attention to detail
• Willingness to travel to field offices and work in difficult environment according to travel requirements
• Computer literate with experience in using Excel, Word, Outlook etc
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Patient, adaptable, flexible, able to improvise and remain responsible and communicate clearly and effectively under pressure
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
• Bachelor Degree (3 years + education post-secondary school)

The SC’s application form and full job description are available at the website: http://bit.ly/2y8JWq3 which should be sent to:

Save the Children International in Vietnam,
4th Floor, Machinco Building, No. 444 Hoang Hoa Tham street, Tay Ho District, Hanoi
or by Email: [email protected]

The closing date for application is 5 pm on Friday, 29th June 2018.

Applications will be treated in confidence. Due to the volume f applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.