Business and Grants Manager, Counter Wildlife Trafficking

VACANCY ANNOUNCEMENT

Position:                                 Business and Grants Manager, Counter Wildlife Trafficking

Reports to:                             Executive Director, Counter Wildlife Trafficking

Position managed:                  None

Location:                                WCS office location in Asia

Country Program/Sector:      Counter Wildlife Trafficking

Scope:                                    Global

Position Type:                        Full-Time

Organization Background:

Wildlife Conservation Society (WCS) is a global US-based non-profit organization with almost 130 years of experience in conserving wildlife, landscapes, and natural resources. WCS’s mission is to save wildlife and wild places worldwide through science, conservation action, education, and inspiring people to value nature. With long-term commitments in dozens of landscapes and seascapes, and presence in over 60 countries across the globe.

Job Summary:

The main purpose of this role will be to oversee the budget, grants, finances, and program administration of the counter-wildlife trafficking thematic program of WCS Global and provide support in managing the operation of the program.

The position works under the guidance of the Executive Director, Counter Wildlife Trafficking and in close coordination with Regional Business Managers, CWT Program Manager and staff around the world, while liaising with WCS’s Global Budget, Grants Management and Compliance team, Global Resources, Legal, HR, IT, Accounting, Payroll, and Purchasing departments.

Major Responsibilities:

• Budget Planning and Financial Management: 

1. Lead the annual WCS budgeting process for the CWT thematic program. 
2. Conduct regular reviews of revenue and expenditure and assist in reconciling and ensuring quality control of financial transactions.
3. Verify proper booking of revenue and assist program staff with allocation of expenses. Conduct regular analysis of the status of the budget (revenue and expenditure) and develop reports and analytical tools to assist the Executive Director in decision-making and financial planning.
4. Develop short and long-term financial plans. 

• Program Administration:

1. Establish and maintain efficient administrative systems and procedures to support the smooth running of the program. 
2. Ensure timely coordination of human resources administration, procurement, contract management, and information management. 
3. Review and approve payment requests and credit card transactions. Coordinate compliance with WCS policies.
4. Keep updated on changes in organizational policies and procedures and provide guidance to the team on the relevant approaches and procedures. 

• Proposal Development:

1. Support the proposal development process with the development and review of grant proposal budgets and assess implications on overall program budgets.
2. Ensure budgets are covering costs and are contributing to strengthening the programs.
3. Ensure that proposal budgets are developed and reviewed in compliance with WCS policies.

• Grant Reporting:

1. Track reporting timelines, and work with program staff and Departments to ensure timely and accurate financial reporting and compliance with donor guidelines.
2. Prepare and provide certified financial reporting to funding sources including private donors, foundations, corporations, and international and governmental agencies.
3. Work with the program staff to prepare grant extension/modification requests as needed.  Prepare payment requests, and ensure disbursements are processed according to the agreements.

• Grant and Subaward Management:

1. Review grant agreements and contracts, work with relevant departments to support negotiation and final signature.
2. Ensure new grants are properly set up in the accounting system.  Update and maintain grant information in the central database.
3. Serve as a budget lead and grant manager for global grants, and work with regional programs on the administration and financial management of these grants in the regions.
4. Support programs in understanding WCS grant management processes, systems, tools and donor compliance requirements.
5. Determine milestones, monitor progress, and ensure revenues are recognized accordingly.  Working with the Regional Controller, coordinate audit responses and grant closures. 
6. Assist program staff in determining contractual modality in consultation with the legal team.  Conduct risk assessments of partners and identify risks relevant to the conditions of prime awards, adjusting special conditions, reporting requirements and payment schedules as necessary.  Draft the subgrant agreement/ amendments and reporting template. 
7. Oversee and monitor subgrantees, keep track of deliverables and grant compliance requirements reviewing financial reports and certifications, and issuing amendments as necessary.  Working with the Accounts Receivable team, identify milestones and recognize expenses as part of subaward accounting.

Qualification Requirements

• Bachelor’s degree required. Related program of study such as finance, accounting, economics, or business preferred.
• Proven grant and financial management experience in an international organization (5+ years) in a multi-funder environment required. Grant financial reporting experience required. Experience with government and agency grants such as USG, UN, EU is preferred.
• Effective “roll up the sleeves” work ethic; Demonstrated ability to work with a diverse team. Must be solution-oriented and have strong problem solving and analytical skills.
• Spoken and written fluency in English required, fluency in Spanish or French a plus.
• Excellent interpersonal and communications skills, including writing and editing.
• Meticulous attention to detail and commitment to quality are required.
• Excellent organizational skills, including ability to set and follow priorities, work independently, take initiative, work on multiple projects simultaneously, and meet deadlines.
• Comfortable operating in a dynamic, international environment and responding quickly to sudden needs and opportunities.

Additional Requirements:

• Up to 20% travel involved.
• Comfortable working across multiple time zones.

Application Process:

Interested candidates, who meet the above qualifications should apply via this site by June 10, 2024: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25965&siteid=5168&PageType=JobDetails&jobid=863739

Please include “Business and Grants Manager – CWT” in the body of your application letter.

WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, genetic information or any other covered status or characteristic protected by applicable laws and regulations.

It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities.

Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.

Salary Range Competitive salary commensurate with experience