Cashier

VACANCY NOTICE

Open to Internal and External Candidates

(Vietnamese national only)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Internal candidates should meet the minimum of time in post requirement of eighteen months or more. This requirement will be reduced to six months for internal candidates who are incumbents of a position confirmed for discontinuation.

Organizational Context and Scope:

Under the direct supervision of the Resources Management Officer, the incumbent will be responsible for the implementation of cashier duties. In particular, he/she will:

Responsibilities and Accountabilities:

• Perform fees collection and ensure all collected money as well as cash of the office is kept in a secured and safe place in compliance with IOM related instructions.
• Maintain office’s petty cash/Cash for work and be responsible for reporting on a regular basis on the status of fund.
• Process and release duly approved cash payments and ensure they are supported by signed receipts.
• Handle/monitor banking duties such as deposits, withdrawals, follow-up on bank statements and other banking information as needed by the Resources Management Unit.
• Issue proper receipts for all cash and checks received and to ensure that all cash and checks are banked intact as soon as possible.
• Timely record data in the systems.
• Identify any reconciliation difference on daily basis and investigate and refer them in the first instance to the direct supervisor to determine the necessary action to be taken.
• Maintain an efficient filing system of all financial and other supporting documents.
• Advise the Resources Management Officer the petty cash/Cash for Work balances daily.
• Accomplish tasks within the given timetable,
• Perform any other related tasks as may be assigned.

Required Qualifications and Experience

EDUCATION

• Completed secondary education and/or certificate in accounting from an accredited institution.
• 4 years’ experience (or 2 years for candidates holding bachelor/university degree) in accounting and cash management.

EXPERIENCE

• Good analytical skills and excellent knowledge of computer applications –is a MUST.
• High level of computer literacy e) Sound knowledge of MS Office, specifically EXCEL.
• Excellent communication and negotiation skills.

SKILLS

• Strong coordination, negotiation, mobilizing and facilitation skills;
• Pro-active mind-set. Good verbal and written communication skills in English and Vietnamese Languages is essential;
• Must be proficient with MS Office.

Languages

Fluency in English and Vietnamese is required. Other relevant languages are an advantage.

Required Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies

Values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment.

How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/vi

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh dist, Ha Noi or submitted electronically to [email protected]  referring to this Vacancy Notice’s Position Title.

IOM only accepts profiles with IOM Personal History Form duly completed.

Applications are non-returnable and only short-listed candidates will be contacted.