Project information

 The Inclusion 2B project aims at improving quality of life of persons with disabilities in provinces heavily spread by Dioxin. To do so, the project’s objectives are:

1. To expand rehabilitation services (developing rehabilitation plan; strengthen Multi-Disciplinary Team (MDT) rehabilitation services; build capacity of rehabilitation service providers; provision of assistive technologies, etc.).
2. To expand social services (home-based nursing care, hygiene promotion, prevention/prophylaxis, Mental Health, rehabilitation care; independent living skills; home accessibility; support to economic inclusion…).
3. To enhance disability policies (policy review workshop, empowerment of members of Organizations of Persons with Disabilities; awareness…).

Under the supervision of the Country Manager (CM), as Chief of the Party (COP), you contribute to the implementation of the mandate and the operational strategy of Humanity & Inclusion in Vietnam. You are responsible for implementing your project. You ensure optimal quality and the impact of the project implemented by means of a delegation system with appropriate oversight mechanisms. With all the other HI managers, you share responsibility for the sound management and effective functioning of the global organization.

You will manage 01 Deputy Chief of Party, 01 Technical Officer and 02 Project Officers and collaborate with support service team.

This position will be responsible to ensure the quality of project deliverables and ensure technical support in promoting inclusion aspect of the project. Work closely with sub-awardees, local authorities, persons with disabilities, communities, organization of persons with disabilities, USAID/State Department and other stakeholders; build capacity of these stakeholders and ensure their participation in the project cycle.

Line Manager: Country Manager 

Duty Station: Hanoi

MISSION 1: MANAGEMENT OF THE DONOR AND PARTNERSHIP RELATIONSHIP

Responsibility 1: Donor Relations

• Ensure compliance with the donor’s rules and respect for contractual commitments: consolidation, control and reporting of operational and budgetary elements.
• Represent HI (and the other project partners) in all matters relating to the project with local, national, traditional, political, military and diplomatic authorities and bodies, with international organisations and with international coordination mechanisms and systems.

Responsibility 2: Coordination and management of partnerships

• Organise and implement governance schemes for his/her project (ARCI and coordination mechanisms/tools).
• Facilitate internal coordination between his/her team and all relevant departments (Country Manager, Shared Services, technical teams, MEAL, etc.).
• Ensure coordination with all partners involved in the project, and ensure effective communication mechanisms.
• Ensure the overall management of the partnerships and the associated contractual documents (partnership contracts, MoUs, amendments, reports, etc.).

MISSION 2: COORDINATION OF OPERATIONS

Responsibility 1: ensure coherence in project strategy and implementation, in collaboration with relevant departments and in accordance with general standards and procedures

• Ensure joint planning, consistency in project implementation approaches in accordance with the logical framework and within the allocated budget.
• In liaison with the project’s governance bodies, in particular the technical resources (HI or partners), ensure the application of HI’s quality standards (including technical standards) within the project, and follow up the implementation of recommendations resulting from evaluations, support missions and audits.
• With the support of the regional MEAL unit and in coordination with partner MEAL focal points, create, deploy and implement all appropriate tools for project monitoring, evaluation, accountability and learning, in line with HI policies and frameworks.
• Facilitating audits (operational, financial and organizational) and ensuring the implementation of their recommendations in its area of responsibility.

Responsibility 2: ensure the management and compilation of project data

• Ensure that appropriate data collection and management tools are put in place in the project, in accordance with standard frameworks.
• Ensure that project data is collected and compiled in the project database.
• Carry out regular checks and make any necessary corrections to the activity database in conjunction with the MEAL unit.
• Ensure the archiving and availability of all verification sources (documents) related to the project

Responsibility 3: Contribute to the steering of the transformation of the organisation, in particular through changes in working and management methods and the continuous improvement of work processes.

Responsibility 4: develop HI’s external influence (forums, operational and strategic alliances, etc.) and the organisation’s external representation (events, media) in its area of responsibility

• Relay HI’s global advocacy messages to all relevant external parties.
• Contribute to the external influence of HI by participating in relevant networks.

MISSION 3: PRINCIPLES AND KNOW-HOW

Ensuring the deployment of and compliance with global frameworks, institutional policies and HI principles

• This includes, among others, the core reference frameworks (e.g. HI Mission and Values; Theory of Change: Access to Services), all HI institutional policies (Security; Code of Conduct and Protection; Anti-Fraud and Corruption; PEAHS and Project Quality Framework; Disability, Gender and Age), all institutional guidelines and processes, delegation thresholds, security levels, etc.

MISSION 4: MANAGEMENT

• Being a role model: embodying HI’s values on a daily basis.
• Giving meaning: understanding the strategy, making it explicit, translating it into operational objectives for the team, leading the necessary changes. Give meaning to each managerial action. Encourage the exchange of practices within the department and between departments. Encourage innovation and risk-taking.
• Manage operations: organise the operational management of your team, structure work around identified processes, monitor performance and facilitate problem solving.
• Manager 1er HR and coach: contribute to the development of team members, creating conditions for commitment, professionalism and attachment to HI. Ensure compliance with the code of conduct and institutional policies, the state of mind and the expected individual and collective behavior.

MISSION 5: SPECIALIZED EXPERTISE

• Provide appropriate technical guidance and support to project team and partners
• Performs technical activities or ensures that project(s) activities are implemented in accordance with internal quality and technical standards and suggests improvements as necessary.
• Adapt the project’s technical documentation as required, in accordance with global technical standards.
• Coordinate and collaborate with the project’s technical partners, as delegated by the specialist or project manager.
• Propose research and study topics, conduct research if necessary and supervise data collection.
• Contribute to the writing of new proposals for new opportunities within its technical scope.

MISSION 6: PROJECT-BASED TECHNICAL LEARNING WITH A GLOBAL IMPACT

• Ensure Global and Field Technical Specialists get the information they need and collaborate with technical divisions as needed.
• Coordinate with regional technical unit to ensure adequate capitalization to improve sectoral method globally and collect scientific evidence; initiate or test new innovative solutions to address the main challenges of the sector.
• Contribute to technical learning under the responsibility of the Specialist based on best practices.
• Contribute to the terms of reference for evaluations.

Knowing

Practice

Master

Expert

Diagnosis

√

Intervention strategy

√

Planning, monitoring and coordination

√

Operational partnerships

         √

Knowing

Practice

Master

Expert

MEAL / IM

Monitoring results and indicators

√

MEAL / IM

Planning and coordination of qualitative and quantitative surveys; dissemination of results

√

MEAL / IM

Project evaluation

√

MEAL / IM

Accountability to affected populations: participatory, non-discriminatory and responsible

√

MEAL / IM

Capitalisation and continuous learning

√

MEAL / IM

Qualitative and quantitative data collection; qualitative analysis

√

MEAL / IM

Responsible data management

√

MEAL / IM

Statistical analysis and data visualisation

√

Logistic / Supply

Supply planning

√

Finance

Cash management

√

Finance

Budgetary / financial management

√

Finance

Financial management for lessors

√

Human resources

Facilitation and/or design of training and skills development programmes, both face-to-face and distance learning

√

Institutional funding

Analysis and monitoring of donor knowledge

√

Institutional funding

Writing of reports and project proposals

√

Institutional funding

Negotiation (contracts, litigation, consortium development)

√

Security

Staff security management

√

Security

Analysis of the security context

√

Security

Security risk analysis

√

Security

Development of risk
reduction measures associated with humanitarian security approaches

√

Advocacy

Convincing and achieving policy results

√

Advocacy

Participation in networks and promotion of HI advocacy messages to external stakeholders

√

Global programme management

Major risk management
(safeguarding, fraud & corruption, security and major financial risks)

√

Global programme management

Analysis of the context and the set of actors in relation to the partnership strategy of the programme

√

Global programme management

Public relations / representation / internal- external communication / partnership relations

√

Knowing

Practice

Master

Expert

Frameworks and references

√

Office automation and collaboration tools

√

Stress management

√

Working together in a global organisation

√

Skill & Skill level

Knowing

Practice

Master

Expert

Emergency response

√

Humanitarian monitoring and emergency preparedness

√