JOB DESCRIPTION
DEPT: EXECUTIVE BOARD
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Job Title |
Chief Operating Officer (COO) |
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Staff name |
N/A |
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Position Type |
Full time |
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Reporting Relationships |
The COO reports directly to the CEO and/or has a dotted-line reporting relationship with the BOD |
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Working Conditions |
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Organization
Australasia Social Impact Foundation (ASIF Foundation) is international nongovernmental organization founded by the Vietnamese leaders in Australia in 2018 and, with operations in Vietnam since 2020. The ASIF Foundation operates through three key pillars Collaboration with governments and organizations across countries, Venture Assistance for not-for profit organizations, and Community Development Programs and Projects. The Foundation is dedicated to advancing sustainable development in critical areas, including good health and well-being, quality education, and clean water and sanitation. Through our community development programs and support for social organizations, we aim to enhance the quality of life for vulnerable communities and foster long-term, positive change.
We are seeking an experienced, qualified, and motivated Chief Operating Officer (COO) to lead operational and programmatic excellence, contributing to our organizational growth and impact.
Job Overview
The Chief Operating Officer (COO) will play a key leadership role, overseeing the organization’s operations and programs. The COO will manage the internal systems of ASIF Foundation, ensuring effective execution of programs, strategic alignment with our mission, and optimal resource management. This position will drive operational efficiency and programmatic success, ensuring measurable social impact.
Main Accountabilities
1. Strategic Leadership & Organizational Operations
- Collaborate with the CEO and Board of Directors to define and implement the strategic vision of the organization.
- Oversee day-to-day operations, including finance, human resources, IT, and administrations, ensuring operational systems effectively support program activities.
- Develop and refine internal policies, systems, and procedures to enhance operational efficiency, compliance, and sustainability.
- Monitor and evaluate operational performance, identifying opportunities for continuous improvement.
2. Program Design, Implementation & Evaluation
- Lead the design and execution of high-impact programs aligned with the organization’s mission and strategic goals.
- Oversee the development of program strategies, objectives, and key performance indicators (KPIs).
- Ensure that programs are effectively managed, with resources allocated efficiently, timelines met, and outcomes evaluated.
- Implement robust monitoring and evaluation (M&E) mechanisms to assess program impact, integrating lessons learned into future program planning.
3. Financial & Resource Management
- Lead the financial management of the organization, ensuring resources are allocated efficiently across operational and programmatic needs.
- Oversee the development and management of program and organizational budgets, ensuring financial accountability, sustainability, and transparency.
- Spearhead fundraising and resource mobilization efforts, securing financial support from donors, partners, and grant-making institutions.
- Implement financial oversight mechanisms to ensure all expenditures align with strategic objectives and are properly justified.
4. Leadership & Staff Development
- Provide strong leadership and direction to the senior management team, ensuring alignment with the organization’s goals.
- Lead recruitment, training, and capacity-building efforts for staff to ensure high performance and professional growth.
- Foster an inclusive, positive, and results-oriented organizational culture that emphasizes collaboration, accountability, and continuous improvement
- Mentor team members, providing them with the resources and support necessary to excel.
5. External Relations & Advocacy
- Represent the organization externally, building and maintaining relationships with key stakeholders, including donors, government agencies, and partners.
- Advocate for the organization’s mission, enhancing its visibility and credibility within the social impact sector.
- Develop and maintain strong, long-term partnerships that contribute to the sustainability and success of the organization’s programs.
- Promote the work of ASIF Foundation through speaking engagements, media appearances, and other platforms to increase support and visibility.
6. Risk & Compliance Management
- Identify and manage operational and programmatic risks, ensuring the organization is prepared for challenges.
- Ensure compliance with all legal, financial, and regulatory requirements related to operations and programs.
- Implement strategies to mitigate potential disruptions to operations, programs, and partnerships.
7. Other duties
Perform any other duties as required by the management to support the organization’s mission and goals.
- Organization compliance responsibility
Every staff member is accountable for always ensuring compliance with the organization’s rules and ethical codes while maintaining a professional and positive image when engaging with external parties.
- Essential Qualifications & Competencies
a. Education & Experience
- Bachelor’s or Master’s degree in international development, Nonprofit Management, Business Administration, or a related field.
- At least 7-10 years of senior management experience within NGOs or nonprofit organizations, with a proven track record in both operational management and program leadership.
- Demonstrated success in designing, implementing, and managing large-scale, highimpact programs.
- Experience in financial management, including budget development, resource allocation, and donor relations.
- Solid experience in fundraising, resource mobilization, and managing complex donor relationships
- Solid experience in fundraising, resource mobilization, and managing donor relations.
b. Skills & Competencies
- Leadership: Strong leadership and team-building skills, with the ability to inspire and guide diverse teams to success.
- Operational Management: Expertise in managing internal systems for finance, HR, logistics, and overall organizational efficiency.
- Program Management: Proven experience in developing and delivering high-impact programs, ensuring alignment with organizational goals and outcomes.
- Financial & Resource Oversight: Experience in managing organizational finances, including securing and allocating funding for operational and programmatic needs.
- Advocacy & Relationship Building: Ability to represent the organization externally and build strong relationships with external partners, donors, and stakeholders.
- Strategic Thinking & Problem-Solving: Strong strategic planning, decision-making, and problem-solving abilities to address challenges and drive impact.
- Risk & Compliance Management: Knowledge and experience in managing risks and ensuring compliance with legal and regulatory standards.
- Communication & Collaboration: Strong verbal and written communication skills, with the ability to collaborate effectively across diverse teams and stakeholders
- Cultural Competence: Sensitivity to the cultural and socio-economic dynamics of the communities served by ASIF Foundation.
- Languages: Fluency in English is required; proficiency in Vietnamese or other relevant languages is an asset.
c. Benefits
- Competitive salary and benefits package.
- Opportunities for career advancement and personal development within a leading international NGO.
- The opportunity to make a significant impact in communities, contributing to sustainable social development.
How to apply:
To respond to this opportunity, please send your Cover letter written in English stating the expectation, up-to-date Curriculum Vitae with at least two most recent employment references to [email protected] referencing “Chief Operating Officer Opportunity” in the subject title.
Application deadline Jun 30, 2025. Please note that applications will be treated in confidence and cannot be returned, only candidates invited to an interview will be contacted.