Communications Coordinator

Job description

Communications Coordinator


The Communications Coordinator (CC) is based in HCMC, Vietnam, and reports directly to the Communications Manager (CM). The CC is responsible for all English editing and proofreading at AIP Foundation. In collaboration with program staff across different offices in Asia, the CC is responsible for coordinating the global communications activities for all AIP Foundation programs in Cambodia, China, Thailand, Vietnam, Myanmar, India, and the Philippines. Under the direction of the CM, the Communications Coordinator works in tandem with AIP Foundation’s Graphic Designer to create content that nurtures a positive public perception of AIP Foundation, and will be responsible for support in producing the organization’s Annual Report. Other daily responsibilities include but are not limited to: writing press releases and news on our programs, managing Global social media, overseeing media relations, managing the AIP Foundation Website.


This role will be appraised by the Communications Manager. 





  • Support with research on trends and make recommendations to AIPF organization-wide communications strategy including branding, social media, website, impact report, and campaigns


  • Support with providing data on social media performance for monthly management report

Internal Communications

  • Assist with content and resources for Department announcements


  • Provide guidance pre-design and feedback post-design, where applicable
  • Support with designs, where applicable


  • Support with research and developing website components
  • Manage regular updates to website such as news, resources, contents
  • Check and edit content regularly for relevance and accuracy to ensure that content cover all AIP Foundation results, activities and plans
  • Upload all relevant resources (press releases, reports, brochures, newsletters, annual reports, campaign materials) as they become available
  • Alert Web Developer immediately if any problem arise

Copy work

  • Lead copy work including: news, press releases, speeches, interview preparations, case studies, publications, brochures, flyers, newsletter, infographics, presentations, scripts for videos etc.
  • Support with copy work and conceptual visualization of impact report and coordinate with relevant departments
  • Coordinate with departments to collect relevant information

Media relations and PR

  • Strategically identify key media partners and pitch to journalists
  • Attend networking and advocacy events
  • Attend program events as requested
  • Respond to media requests


  • Lead in drafting content and preparing file for W&GD to distribute
  • Upload newsletter onto website and server

Social Media

  • Lead in maintaining a social media calendar with planned content
  • Regularly update social media platforms with recent news, activities, relevant issues, interesting facts, and publications
  • Interact with online users, where applicable

Fundraising on Global Channels

  • Support with researching opportunities and eligibility for online fundraising
  • Support in developing online campaigns
  • Lead in implementing and managing online campaigns that align with AIP Foundation’s mission
  • Coordinate with the W&GD to develop digital deliverables to complement online campaigns

Media relations and PR

  • Strategically identify key media partners and pitch to journalists
  • Attend networking and advocacy events
  • Attend program events as requested
  • Respond to media requests

Ad hoc

  • Support and/or lead ad hoc special requests



  • Native English speaker preferred, or equivalent language experience
  • Bachelor’s Degree in Marketing, Communications, Public Relations or relevant field
  • 2+ years of experience in communications, including the writing of press releases, case studies and newsletters
  • Experience with branding and the effective production of printed and online materials
  • Familiarity with Mac operating systems, Graphic design software, and managing websites
  • Excellent interpersonal, communication and presentation skills and the ability to work effectively in a team
  • Exceptional verbal and written communication skills in English; including demonstrated ability to tailor communications to be effective for a range of audiences and purposes;
  • Ability to analyze information, evaluate options and work strategically;
  • Experience with branding and the effective production of printed and online materials
  • Experience working at an NGO and/or interest in road safety, public health, child health, or international development is a plus

Contact and Deadline 

The position will be hired locally.

Applications are due 10th August 2021. However, please note that applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum three-page CV, and three references with current email address and telephone number to our email: [email protected]

We will inform you before contacting your references. All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit


Job Details
Organisation Name: 
Ho Chi Minh
Application Deadline: 
Tue, 2021-08-10