Consultancy Services to Produce a clip: the role of Better Work in supporting effective due diligence for the factories

TERMS OF REFERENCE

Consultancy Services to Produce a clip:

the role of Better Work in supporting effective due diligence for the factories

Duration: December 2023 – February 2024

1. Background:

Better Work is an innovative partnership program between the International Labour Organization (ILO) and the International Finance Corporation (IFC) dedicated to enhancing labor standards and global supply chain competitiveness. The initiative encompasses the development of both global tools and country-level programs, with a key focus on scalable and sustainable solutions that foster collaboration among government agencies, employers, workers' organizations, and international brands. In Viet Nam, Better Work Viet Nam (BWV) covers the garment and footwear industries, employing an integrated approach that encompasses assessment, advisory, and training services at the factory level. Our collaboration extends to diverse stakeholders, including MOLISA, VGCL, VCCI, international brands, vendors, factories, trade associations, and other relevant organizations within the apparel and footwear sectors.

On September 13, 2022, the Japanese Government issued corporate human rights due diligence guidelines. These guidelines emphasize that every business, regardless of its scale, is obligated to uphold human rights. This entails addressing both current and potential negative impacts on human rights associated with their operations, whether within or outside the borders of Japan. Additionally, in February 2023, the European Commission (EC) issued a directive on corporate sustainability and due diligence. Due diligence is a process that allows businesses to identify, prevent, mitigate and account for how they address actual and potential adverse impacts of their operations and business relations on people and the planet. The directive requires EU member states to create laws that monitor environmental, social, and governance (ESG) issues in their global supply chains.

In the context of Viet Nam, the Prime Minister has issued Decision No. 681/QD-TTg, endorsing the Roadmap for the implementation of Viet Nam's sustainable development goals until 2030. Notably, this Roadmap sets out 119 targets designed to track advancements toward attaining the United Nations' Sustainable Development Goals. These objectives include environmental, human rights, and labor rights targets.

Recently, Viet Nam has introduced a Corporate Sustainability Index that evaluates businesses according to various essential sustainability criteria. In 2022, 130 indicators were employed to assess the sustainability of participants. These criteria were formulated in alignment with the Labor Law, Environmental Law, Viet Nam's commitments at COP21 and COP26, the Global Reporting Initiative, and ISO 26000 standards. Additionally, a diverse set of Environmental, Social, and Governance (ESG) requirements embedded in Viet Nam's various free trade agreements were considered. As the result, Vietnamese businesses looking to attract foreign capital and expertise will find themselves more appealing by embracing sustainable practices.

For ILO/Better Work Viet Nam programme, due diligence expectations are included in the key international frameworks: (i) the ILO Tripartite Declaration of Principles concerning Multinational Enterprises and Social Policy (MNE Declaration); (ii) the United Nations Guiding Principles on Business and Human Rights and (iii) the OECD Guidelines for Multinational Enterprises. MNE Declaration is the ILO instrument that provides direct guidance to enterprises on social policy and inclusive, responsible and sustainable workplace practices.

Given the recent surge in supply chain sustainability regulations, businesses operating in Vietnam must ensure compliance to legal frameworks across their operations, subsidiaries, and the entire value chain, including suppliers. While compliance with due diligence laws presents challenges such as increased costs and implementation, early adherence is crucial to mitigate the risk of supply chain exclusion. Businesses are now required to evaluate region and industry-specific risks and conduct sustainability analyses. Foreign firms in Viet Nam may also need to conduct due diligence and compliance checks to ensure their suppliers meet these new standards.

To visually depict BWV's approach and emphasize the program's role in facilitating effective due diligence for participating factories, encouraging the adoption of sustainable practices, we are actively seeking a consultant or company to produce a short film. The video clip targeted to be around 5 minutes in duration.

For more information about the programme, please visit our website: 

https://betterwork.org/vi/vietnam/

2. Scope of work and expected timeline:

• Week 1-3, December 2023: Recruitment and candidate selection
• Week 3 December 2023: Final selection, desk review and propose the video concept + transcript and related details.
• Week 4 December 2023 – Week 4 January 2024: Filming at destinations selected by BWV (Factory, workshop, etc)
• Week 1, February 2024 (before Tet holiday): Demo version for the approved concept, receive feedback and edit.
• Week 4, February 2024 (29^th Feb at the latest): Final video and handover all raw materials.

3. Detailed requirement:

• The production will span a maximum of 5 shooting days (mostly in the factor(ies) workshop), and other locations (eg: brand’s office, BWV office) if necessary. The chosen factory is located in the province(s) near Hanoi, with additional specifics to be addressed in the discussion round.
• 2 versions (English voice-over and Vietnamese subtitle, and vice versa)

4. Consultant roles and responsibilities:

• Analysis of brief and relevant documents provided by Better Work
• Develop video concept, including but not limited: video style, detailed transcript and shot list, key graphics, detailed work plan and budget.
• Work with Better Work Viet Nam team and BWV Communications Officer to finalize video concept (including shot list), transcript, demo and final video.
• Be responsible for producing the video with proper equipment, personnel, licensed software and other materials (eg: music copyright and illustration used in the clips)

5.  Deliverables:

• Video concept + bilingual transcript (Vietnamese + English)
• Demo version of the video clip based on approved concept + transcript
• Final products: will consist of video clips that incorporate all raw footage, working files, and materials generated throughout the production process. These will be shared with Better Work Viet Nam for comprehensive review and approval.

6.  Requirements

Experience:

• Having proven capacity and extensive experience in producing videos and animation
• Knowledge and understanding of the footwear and garment sector, and experience and knowledge of projects funded by UN Agencies is an advantage.

7. Submission of the Proposal

Interested applicants must submit the following document/information (in PDF format) to demonstrate their qualifications.

Technical components:

• Letter of Interest: Provide a detailed letter explaining why you are the most suitable candidate for the job. Highlight your relevant experience, skills, and what sets you apart in the context of the project.
• Curriculum Vitae (CV): Include your curriculum vitae with complete contact details. Additionally, provide information for at least three clients for whom you have previously provided similar services. This ensures a comprehensive understanding of your professional background and client relationships.
• Sample Videography Works: Kindly submit a portfolio of your videography works. This is mandatory to assess your proficiency and style in creating video content.

Financial proposal:

• Total Lump Sum Amount: Provide a detailed financial proposal specifying the total lump sum amount in Vietnamese Dong (VND). If the proposal is quoted in a currency other than VND, ensure that prices are converted at the UN Exchange Rate applicable at the submission deadline.
• Consultancy Fees: Clearly outline the daily rate of consultancy fees as part of the financial proposal.
• Transportation and DSA: Note that transportation fees, including car rental (to the factory in the provinces and other shooting locations in Hanoi) and taxi expenses of the film crew, as well as Daily Subsistence Allowance (DSA) for meals, are the responsibility of the company/consultant team. Kindly include these costs in the proposal to present a comprehensive overview of the financial aspects.

Complete applications should be sent to Ms Nguyen Thu Thuy via email address: [email protected]. Deadline for Application: 17:00 (Viet Nam time), 26 December 2023.