Development Assistant

Duty Station: Ho Chi Minh City, Vietnam
Status: Full-time. Permanent
Application due: 19 March 2021
Starting date: As soon as possible


The Development Assistant role reports directly to the Development and Strategic Partnership Manager. This position plays a critical role in the day-to-day operations of the Development team and requires candidates who are highly detail-oriented, problem-solving, team-players, structured yet adaptive to as-needed changes, and are self-driven to support the work of the organization on behalf of vulnerable communities.

The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.


This role will be appraised by the Development and Strategic Partnership Manager.

Point person for:

Development databases: Partner Master List, Development Calendar

Administration and due diligence coordination (for development team)

Translation (for development team)

Responsibilities                Description

Fundraising & Partnership Development

  • Support development team with proposal and development process, including but not limited to:

    • Conducting background research for content development

    • Drafting narrative content, pitch decks, and slide presentations

    • Collaborating with internal departments to design and/or improve programs

    • Translating English/Vietnamese materials

  • Monitor local and regional events to identify potential networking and partnership development opportunities for the Leadership and Development team

  • Attend strategic networking events (as needed by Development team)

  • Other tasks designated by development team

Research & Strategy

  • Compile weekly news roundups to inform staff of current events, trends, and milestones in the global road safety environment

  • Remain up-to-date on global road safety initiatives, innovations, and research to inform potential opportunities for new and/or expanded programming

  • Develop profiles of potential donors, including potential alignments, key contacts, and recommendations to inform the Development team’s approach

  • Monitor activities of current and past donors to identify opportunities for increased funding levels and/or re-initiating partnerships

  • Remain up-to-date with current fundraising trends

  • Research public and private grant agencies/foundations for fundraising opportunities

Database Management

  • Maintain information stored on key Development database systems to monitor and track relationships with current and potential donors – including, but not limited to: Partner Master List, Development Calendar, etc.

  • Monitor and update contractual deadlines for potential and existing partnerships (i.e. Proposals, Program Reports) on Development Calendar – notifying key Development leads to ensure organizational obligations are met

  • Identify recommendations to improve efficiency and functionality of internal databases relevant to partner relationship management


  • Key administrative lead for the Development team – database management, data input, note-taking, document translation

  • Coordinate with Finance, Administration, and Human Resources (FAHR) to compile due diligence documentation upon the request of donors and strategic partners



  • University degree

  • At least three years of experience in a similar role

  • Excellent written/verbal English & Vietnamese

  • Ability to prioritize while managing multiple tasks and deadlines

  • Flexible attitude

  • Excellent communication & organization skills

  • Commitment to AIP Foundation’s mission, vision and core values

  • A dynamic and professional individual with initiative

  • Honest and trustworthy

Contact and Deadline 

The position will be hired locally.

Applications are due 19 March 2021. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum three-page CV, and three references with current email address and telephone number to our email: [email protected]

We will inform you before contacting your references. All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand and Chengdu in China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit

Job Details
Organisation Name: 
AIP Foundation
Ho Chi Minh
Application Deadline: 
Fri, 2021-03-19