Request for Consultant Services Proposal (RFP)
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Solicitation Title: |
English Copyeditor with EpiC Vietnam |
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Solicitation Number: |
FY25-102345-11212024-001 |
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Submit Questions and Proposal to: |
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Date of Issue of RFP: |
25 November 2024 |
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Date Questions from Supplier Due: |
N/A |
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Date Answers due from FHI 360: |
N/A |
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Date Proposal Due: |
13 December 2024 |
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Approximate Timeframe Consultant Agreement Issued to Successful Candidate(s): |
6 January 2025 |
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Method of Submittal: |
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Respond via [email protected] with attached document(s), including pricing, in MS Word or PDF format. |
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Quote Validity: |
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The Consultant agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP. |
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Background
The Meeting Targets and Maintaining Epidemic Control (EpiC) is a global project focused on HIV, global health security, and combatting trafficking in persons using funding from the President’s Emergency Plan for AIDS Relief (PEPFAR) and the United States Agency for International Development (USAID). EpiC and its consortium members implement HIV, COVID-19, global health security, and other health activities in more than 60 countries across the world.
In Vietnam, EpiC’s goal is to deliver efficient, affordable, results-based technical assistance and services while closing remaining gaps in Vietnam’s efforts to meet HIV epidemic control targets, ensure global health security, combat trafficking in persons, and address oxygen and mental health needs. As part of project requirements, we produce various written materials in English, including reports, presentations, communications materials, and technical documents, which must meet high quality standards.
Scope of Work
EpiC Vietnam is seeking a qualified English copyeditor to ensure our written materials are clear, concise, accurate, and aligned with our organization’s tone and style. A detailed scope of work is outlined below:
- Review and refine documents for grammar, spelling, punctuation, style, consistency, and formatting
- Enhance text to improve clarity and readability, ensuring documents are accessible to target audiences, including donors, partners, and general readers
- Align content with the organization’s branding and communication guidelines
- Edit a variety of materials, including but not limited to reports, concept notes, presentations, press releases, briefs, and promotional content
- Deliver edited documents within agreed-upon timelines
Location of Work: This is a remote position. The location is flexible but should be based within the Southeast Asia region, preferably in the Indochina time zone.
Travel: This position does not require travel.
Timetable and Address for Submission
Required document (see below) submission is due no later than 5:00 PM GMT+7 on Friday, 13 December 2024, and must be e-mailed to <[email protected]>.
Qualifications
- Proven experience in English copyediting, preferably for international organizations, NGOs, or academic institutions
- Native or near-native proficiency in English
- Familiarity with technical writing, especially in public health, development, social science, etc.
- Strong attention to detail and commitment to meeting deadlines
Evaluation Criteria: Proposals will be evaluated in accordance with the following criteria:
- Relevant experience and qualifications
- Quality of work samples
- Alignment with project budget requirements
- References
Required Documentation: Proposals must include the following components:
- Cover letter highlighting relevant experience and why you are suitable for this role
- CV detailing qualifications and past consultancy work
- Edited sample document:
- Purpose: This exercise will help us evaluate your editing approach, attention to detail, and alignment with our expectations.
- Instructions: Download the sample document at LINK for review and editing, focusing on grammar, punctuation, style, and clarity. Provide both a tracked-changes version and a clean version.
- Additional request: Please include at least two examples of your previous work if possible.
- Financial proposal including a proposed rate (e.g., per word, page, or hour)
- References with contact information for two professional references familiar with your work
FHI 360 Disclaimers
- FHI 360 may perform a background check on any selected Consultant candidates.
- FHI 360 may cancel the solicitation and not award
- FHI 360 may reject any or all responses received
- Issuance of the solicitation does not constitute an award commitment by FHI 360
- FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions
- FHI 360 will not compensate any offeror for responding to solicitation
- FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion
- FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities
- FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition
FHI 360’s supplier terms and conditions can be found here while our consultant terms and conditions can be found here