Executive Assistant

JOB TITLE: Executive Assistant

Location: Ha Noi, Viet Nam
Contract Type: Local, Full Time (100% FTE)
Duration: One year (with possibility of extension based on performance and funds availability)


Friends for International TB Relief or “FIT” is a registered non-profit organization whose work is based on the vision of a world free of Tuberculosis (TB). Our mission is to promote progress on the field of TB prevention and to stop the spread of the disease.

Over the past three years, we have actively participated in the eradication of TB by providing financial and technical assistance to local organizations involved in TB care and control in India and Vietnam. Simultaneously, we engaged in advocacy work through fundraising events in Germany and other industrialized countries to contribute to build and improve awareness about this global threat.

In particular, since 2014 we have been supporting the implementation of a grassroots TB elimination intervention based on a holistic package of outreach activities, stakeholder engagement and comprehensive care. Besides our project work in high TB burden countries, FIT also organizes events to strengthen the awareness and understanding about TB.

FIT was founded in 2012 and consists of TB activists as well as former patients. Our members reside all over the world ranging from Germany to Vietnam, Australia and the U.S., where they do their part in raising awareness and fighting the disease. Past and current partners include the Global Health & Education Trust, Otsuka, Stop TB Partnership, RESULTS Australia, HCMC Public Health Association, Vietnam National TB Control Program, Johnson & Johnson and most recently via the IMPACT TB project FIT has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 733174.

For additional information please refer to our website: www.tbhelp.org


  • Maintain record confidentiality;
  • Prepare meeting agendas and record meeting minutes;
  • Translate program documents from Vietnamese to English and/or English to Vietnamese;
  • Assist with maintaining documents for the Human Resources team;
  • Assist in basic accounting duties;
  • Obtain quotations for supplies;
  • Coordinate supply procurement & inventory management;
  • Coordinate printing of program documents either in-house or through third-party vendors;
  • File documents;
  • Maintain fixed asset register;
  • Coordinate travel arrangements for the organization;
  • Support the implementation of all grants awarded to the organization;
  • Coordinate events (both domestic and international) for FIT;
  • Assist Project Directors and Managers with any additional administrative work;
  • Other similar tasks as needed.


  • Bachelor’s degree required
  • At least 3 years of experience in office administration
  • Fluent in Vietnamese and English
  • Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel
  • Attention to detail
  • Flexibility across a range of field- and office-related tasks
  • Good attitude, self-motivated, and ability to work well individually as well as in teams
  • Highly motivated, willing to learn, service-oriented and able to work under high pressure and within a limited time frame


  • A cover letter written in English
  • A detailed Curriculum Vitae
  • Two employment references (Name, Phone Number, Email Address)


  • By e-mail to [email protected] addressed to Ms. Rachel Forse
  • Subject: “Executive Assistant”
  • No later than Sunday, 16 September 2018

Compensation will be commensurate with experience.
Full benefits will be included in the compensation package.

All applications will be carefully considered, but only short-listed applicants will be interviewed. If
you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

FIT is an equal opportunity employer.

Job Details
Organisation Name: 
Application Deadline: 
Sun, 2018-09-16